The Receptionist/Administrative Assistant will be responsible for the front desk and supporting the administrative needs of the CEO, and other departments as needed. The best candidate will have the background, experience and customer-centric attitude to accomplish daily tasks while balancing various projects, greeting guests and pro-actively keeping up with the team needs. We are seeking an energetic individual to serve as the 'first point of contact' and a helpful "go-to" resource for our office.

Receptionist and Administrative Assistant

The Receptionist/Administrative Assistant will be responsible for the front desk and supporting the administrative needs of the CEO, and other departments as needed. The best candidate will have the background, experience and customer-centric attitude to accomplish daily tasks while balancing various projects, greeting guests and pro-actively keeping up with the team needs. We are seeking an energetic individual to serve as the 'first point of contact' and a helpful "go-to" resource for our office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Supports / assistsCEO with administrative and day-to-day operations, projects and all other duties as assigned.
• Perform clerical work, such as data entry, filing, photocopying, and faxing.
• Direct visitors to the appropriate office or person.
• Assist with communication to employees of service arrivals.
• Receive, sort, and distribute daily mail or deliveries.
• Order office supplies as needed.
• Maintain office security by monitoring visitor access on incoming and outgoing traffic.
• Ensure reception area is tidy and presentable
• Responsible for receiving incoming packages and providing recipient notification.
• On occasion help order food, for events, business, and executive meetings.
• Update and maintain Sonfarrel Aerospace LLC. company phone list and Directory
• Performs other clerical duties for all departments as needed, such as filing, photocopying, scanning and attaching images in Sage 300 or other software.
• Assist with AP checks for regular mailing (insert signed checks into envelopes and stamp with postage) prepare documents for checks requiring special mailing (UPS, Certified Mail, Return Receipt, hand-deliveries, etc...) and filing all paid invoices. If necessary, take checks to post office.
• Perform special projects assigned by CEO.
• Maintain accurate and up to date files for CEO, HR and Accounting related functions as needed and assigned.
• Assist and provide support to other administrative support team members on an as needed basis.
• All other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function listed above satisfactorily. The requirements listed below are representative, but not exclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• High School Diploma
• Minimum 2 year experience in Reception and or Administrative role
• Knowledge of Microsoft Office applications (Word, Excel and Outlook)

SKILLS and/or ABILITIES

• Ability to work well under pressure with a proactive approach to unusual occurrences.
• Ability to effectively respond to issues both verbally and in writing.
• Must be able to work independently, within a team and take initiative.
• Possess good organizational and leadership skills, attention to detail and openness to new ideas and procedures
• Requires a high level of commitment to customer service.
• Demonstrate ability to work well under pressure with a proactive approach to unusual occurrences.
• Requires good organizational and leadership skills, attention to detail and openness to new ideas and procedures.
• Experience in the utilization of MRP software preferred but not required.

MUST BE ABLE TO WORK - Monday to Thursday, 6am to 4:30pm

EQUAL EMPLOYMENT OPPORTUNITY is an Equal Opportunity and Affirmative Action Employer. The Company is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions.