JOB FUNCTIONS

•  Administrative management:
  
  • Assisting with all aspects of administrative management for the General Manager and the executive team.
  • Sending out packages
  • Performing multifaceted general office support
• Arranging company dinners, scheduling, and coordinating meetings, interviews, events, and other similar activities
• Coordinating travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting
  accommodations.
• Project Management:
  o Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining
  cooperation of others; monitoring progress; problem-solving; adjusting plans.
• Managing Contract Files
•  Research and the identification of key data sources
• Calendar Management
  
  • Efficiently manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements
  • Anticipate scheduling conflicts and proactively resolve them to optimize time management
• Relationship Management:
  
  • Build and maintain positive relationships with internal and external stakeholder, including clients, partners, vendors, and
    team members
  • Act as liaison between executives and various departments within the organization
• Communication:
  
  •  Serve as the primary point of contact for internal and external communication on behalf of the executives
  • Screen and prioritize emails, phone calls, and other correspondence
  • Draft and edit documents, presentations, and reports as needed

Secondary job duties:

• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.

Education:

• High School degree: additional qualification as Personal Assistant, Administration Assistant and/or Executive Assistant would be
  considered an advantage

Experience:

• Experience supporting an Executive Leadership Team
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• High level verbal and written communications skills
• Discretion and confidentiality

Skills & abilities:

• Travel Logistics
• Scheduling
• Informing Others
• Self-Confidence
• Meeting Management
• Written Communication
• Promoting Process Improvement
• Administrative Writing Skills

Computer skills:

• Excellent knowledge of MS Office

OTHER INFORMATION

Supervisory Responsibilities:

• None

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones,
photocopiers, filing cabinets and fax machines.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential
functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand;
walk; use hands to finger, handle or feel; and reach with hands and arms and requires the ability to occasionally lift office products and
supplies up to 20 pounds.

Travel:

•  Less than 5%

BENEFITS

Pay: $70-$80K DOE

Hours: M-F 8:00AM-5:00PM

Position is on-site 100%

• 401(k) 
• 401(k) Matching
• Health Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Tuition Reimbursement
• Paid Time Off