11 Office Administrative Assistant Jobs in Los Alamos, NM
SAMES is Hiring an Office Administrative Assistant Near Los Alamos, NM
Provides great customer service to company staff and guests, general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ensures office is unlocked, all lights are on, and is ready to response to staff, clients or calls by 8 am.
- Is knowledgeable of corporate organization, scope of services offered and key personnel for the completion of position requirements.
- Answers phone call with company name and greeting and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Greets and welcomes visitors into office and ensures they are promptly attended to by oneself or requested staff.
- Takes and retrieves phone or in-person messages left for company personnel and provides staff with message via email.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Receives, sorts and forward’s incoming mail. Maintains and routes publications.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assists in the ordering, receiving, stocking and distribution of office supplies, including kitchen and conference room water supplies.
- Update Administrative Calendar on all professional license/expiration and renewals.
- Assists with other related clerical duties such as photocopying, faxing, filing and collating.
- Manage conference room calendar and coordinate with staff should there be conflicting requests.
- Maintain conference room: should include removal of any trash, disinfecting the table, and rearrange the chairs after each meeting.
- Ensures that conference room laptop and or camera/mic is ready for each meeting use and is knowledgeable if removed from conference room by staff.
- Ensure that all delivered packages are removed from lobby and promptly provided to the indicated recipient daily as needed.
- Ensure lobby and hall sanitizers are readily available.
- Ensure lobby and seating area are kept clean and organized.
- Process credit card payments for clients over the phone or in person and provides scanned copy of receipt to specific department.
- Deliveries/pick up of mail, errands, and packages may be required.
- Other duties as assigned
- High school diploma/GED
- One-year administrative experience
- Communication Proficiency.
- Customer/Client Focus.
- Technical Capacity.
Job Summary
Full Time
Business Services
$38k-48k (estimate)
03/16/2023
05/16/2024
samesincweb.com
MCALLEN, TX
25 - 50
2008
SAUL D MALDONANDO
$10M - $50M
Business Services
Related Companies
About SAMES
Since 2008, SAMES has succeeded in providing exceptional services in Engineering, Surveying, Project Management, and Construction. Our transformation from startup to a complete and knowledgeable professional firm is nothing short of the American Dream. Our history has made us who we are and SAMES is proud of serving clients throughout Texas and neighboring states.
The job skills required for Office Administrative Assistant include Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
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Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
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Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
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Write letters and emails on behalf of other office staff.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
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Complete an associate or bachelor's degree.
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Typically complete specialized post secondary programs, and often need undergraduate degrees.
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May require a college education or even advanced degrees.
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Step 3: View the best colleges and universities for Office Administrative Assistant.
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