JOB SUMMARY: This position provides support to the Human Resources Department by handling day-to-day administrative activities.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Provides administrative assistance to the HR Department using confidential employee information.

Assists in posting vacancies, preparing and collecting offer letters, following up with any post-hire actions.

Assists with background and driving record checks, as needed.

Assists with on-boarding documentation.

Completes and responds to requests for verification of employment, unemployment or disability verification, and/or access to copies of personnel files.

Provides administrative assistance with updating job descriptions using the agency format.

Provides administrative assistance with the Form I-9 processing.

Assists with archiving personnel files.

Data entry; accuracy is important.

Performs other duties and projects as assigned.

COMPETENCIES, SKILLS, AND ABILITIES:

Ability to read, comprehend, and follow established policies and procedures.

Ability to maintain strict confidentiality of sensitive and proprietary data.

Must be detail oriented.

Ability to exercise good judgment, courtesy and tact.

Ability to manage work time well, prioritize and meet deadlines.

Ability to work in a fast-paced environment managing a multitude of tasks.

Ability to establish good rapport with people of diverse cultures and belief systems.

Demonstrated ability to work effectively in a team environment.

Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.

WORK ENVIRONMENT/JOB CONDITIONS:

Agency is a mandated tobacco, drug and alcohol-free workplace.

Shared office environment.

Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine.

Uses computers and computer programs effectively to enter data, create spreadsheets and process information, and to develop documents, and program and training materials.

Develops specific goals and plans to prioritize, organize, and accomplish work.

Communicates with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures.

Ability to file and retrieve information from physical and/or electronic files.

Ability to endure and balance work fluctuations, deadlines, and interruptions.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally to grasp, type, see, talk, hear, and lift and carry 35 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position may also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials.

Regularly performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things.

Must be in good general health and free from serious physical, mental health and/or substance abuse problems.

POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m.

TRAVEL:
No travel is expected.

EDUCATION AND EMPLOYMENT REQUIREMENTS:

Must be at least 18 years of age.

Must have a high school diploma or GED equivalent.

State and federal background checks, including fingerprints, may be required.

Demonstrated intermediate level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.

Responsible work ethic with reliable attendance.

Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with minimal supervision while also working effectively as a team member.

Ability to manage work time well, prioritize and meet deadlines.

Demonstrated ability to work effectively in a team environment.

Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.

Must be able to provide own transportation to meet work schedule requirements.

PREFERRED EDUCATION AND EXPERIENCE:

One to two years of experience working in Human Resources Department.

EQUAL OPPORTUNITY STATEMENT (EEO)
RurAL CAP is an Equal Opportunity Employer and abides by the federal, state and local laws and regulations. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex(including pregnancy, gender identity and sexual orientation), parental status, national origin, age, disability, genetic information(including family medical history), political affiliation, military service, or other non-merit-based factors. As an Equal Opportunity Employer, we are subject to certain federal recordkeeping/reporting requirements. In order to comply, we will request information from you regarding ethnicity, race, veteran status, and disability status. Agreeing or refusing to provide this information is completely voluntary, will not adversely impact your possible employment, and will only be considered as part of your application upon your request in compliance with our Affirmative Action Plan.

BENEFITS:
As a full-time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to:

Medical, Dental & Vision

Life & Supplemental Insurance

401K/Pension Plan

Flexible Spending Account/Health & Dependent Care

Health Savings Account

Employee Assistance Program

20 days (160 hours) of accrued Paid Time Off

12 Established paid holidays

Monthly Wellness Reimbursement

Job Type: Full-time

Pay: From $16.83 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person