Administrative Assistant

Location: (Woburn, MA) – THIS IS NOT A REMOTE POSITION

Industry: Transportation

Job Type: Full-time

Salary Range: $17 - $20/hour

Experience Required: 2 Years.

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Daily bank deposits
• Maintains office files; implements an efficient system for other staff to access files and records.
• Data Entry and report updating.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Maintains inventory of office and kitchen supplies; orders new supplies as needed.
• Keeps conference rooms stocked and pristine on a daily basis
• Provide menus, food order template and place orders for in house lunch meetings
• Calls building maintenance and follows through on any building related issues.
• Assist with the coordination of contractors to maintain/repair office space.
• Arranging travel - Booking hotels, flights and car rentals as needed using corporate accounts
• Liaise between departments and provide clerical support to the HR Department
• All other duties as assigned by the HR Manager

Required Skills & Experience

· Intermediate to advanced skills in MS Office applications, including Word and Excel (SharePoint experience a plus.)

· Must have strong communications skills.

· This job requires being professional and pleasant with others on the job and displaying a good-natured, cooperative attitude.

· Maintain professional attire at all times

· Must be able to work well on their own or as a member of a team

· Should possess strong typing skills

· Strong problem-solving ability, critical thinking skills, creative/innovative thinking

· Ability and desire to learn new skills and techniques

· High school diploma required, Associates Degree a plus

· Prior HR experience a plus

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to go up and down stairs multiple times a day.

· Must be able to lift up to 15 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

RLC is an EEO Employer and uses E-Verify. RLC will offer a competitive salary with benefits including health-dental-vision-life insurance, personal time-off, holidays, 401(k) to qualified candidate.

Sponsorship is not available for this job.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 2 years (Preferred)
• Human resources: 1 year (Preferred)
• SharePoint: 2 years (Preferred)
• Administrative Assistant: 2 years (Preferred)

Language:

• English (Required)

Ability to Commute:

• Woburn, MA (Required)

Work Location: In person