Ellis Fire Suppression, Inc., a subsidiary of Davis-Ulmer Sprinkler Company, was established in 2005 and is based in Billerica, MA. We are a full-service contractor for the New England area, specializing in both water-based and chemical suppression systems, as well as fire alarms and extinguishers. Ellis has an on-site fabrication shop and 24-hour emergency response team. Our dedicated team is committed to providing excellence in fire protection.

As part of the Davis-Ulmer family, we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

As a result of continued growth, we are currently seeking reliable candidates for an Administrative Assistant at our office in Woburn, MA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Acts as a back-up for phone coverage; ensuring accurate information is given to the caller and calls are transferred to the appropriate individuals
• Greets visitors and handles their inquiries or directs them to the appropriate person according to their needs
• Assist in obtaining information needed for each job such as, PO#’s, tax-exempt forms, insurance certificates, and certified payroll information.
• Assist in the scheduling of inspections (monthly/quarterly/annually) per the contract with the customer and the Companies inspectors to ensure compliance with state and local codes and the customer’s contract.
• Assist with Inspection Contract Renewals
• Opens, sorts, and routes incoming mail, taking extra care with confidential information
• Oversees the maintenance and repair of machinery, equipment and electrical and mechanical systems such as printers, fax machines, and office computers; orders equipment as necessary and/or calls for maintenance as required
• Monitor the facility to ensure that it remains safe, secure, and well-maintained
• Collects “Tool Box Talks” and ensures all have read and signed
• Faxing, copying, filing and scanning duties on a daily basis
• Upload documents to Microsoft SharePoint
• Other duties and special projects as assigned as needed

QUALIFICATIONS:

• Good oral, written and telephone skills
• Good customer service skills
• Time management, organizational and interpersonal skills
• Moderate to advanced computer skills (Microsoft products, AS400 system)
• Ability to define problems, collect data, establish facts and draw conclusions
• Computer knowledge, including Microsoft Word, Excel, and Outlook, Internet and Adobe

EDUCATION and/or EXPERIENCE:

• Associate degree minimum
• One year in an administrative setting or equivalent combination of education and experience

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Office environment – moderate noise
• Mostly sedentary role with the need to move about the office to copy, scan, fax and file
• Will require opening of heavy file cabinets with bending, stooping or kneeling to file
• May require light lifting of storage boxes, packages to be mailed, etc.
• May require consistent time spent on the computer and phone throughout the day

Davis-Ulmer and its subsidiaries offer a competitive benefits package which includes health, dental, and vision insurance, a 401K match program, employer funded profit-sharing plan and a variety of voluntary benefits.

Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."

Equal Opportunity Employer, including disabled and veterans.