About RFX Solutions:

RFX Solutions is a leading provider of SaaS compliance software, designed to simplify and improve the compliance processes within healthcare facilities. With a focus on innovation and customer-centric solutions, RFX is committed to helping healthcare facilities meet regulatory requirements efficiently and effectively

Job Overview:

We are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the CEO. This roles involves a range of clerical and administrative tasks, requiring excellent organizational skills and the ability to handle multiple priorities in a fast-paced, deadline-driven environment and a proactive approach to problem-solving. This individual will be the CEO's right hand, ensuring professional tasks are handled with efficiency, accuracy and timely.

Responsibilities:

• Perform office administration activities with high degree of professionalism.
• Manage and maintain the CEO's calendar, scheduling appointments and meetings.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and submot reports, edit correspondence, communications, presentations, and other documents.
• Create, update and maintain records for financial information, personnel, and other data.
• Conduct research and compile data for various reports and presentations - Assist with project coordination and follow-up on action items,
• Handle confidential information with discretion and maintain strict confidentiality.
• Perform data entry tasks to update records and maintain databases.
• Assist in planning and organizing company events.

Qualifications:

• Minimum of 5 years of experience supporting executive level roles.
• Bachelor's degree or equivalent experience office administration and business.
• Strong interpersonal communication skills.
• Ability to work independently and manage multiple priorities.
• Experience in a deadline-driven work environment.
• Proficient in using Microsoft products (Teams, Word, Excel, Powerpoint, Sharepoint, etc).
• Excellent communication skills, both written and verbal, with a focus on clear and effective interactions.
• Strong organizational, time management, and prioritization skills, capable of managing multiple tasks in a dynamic environment.
• Flexible and adaptable, able to shift priorities and manage unexpected changes effectively.
• Familiarity with office management procedures and equipment (e.g., printers, scanners).
• Experience with calendar management software for scheduling appointments and meetings.
• Knowledge of DocuSign or similar electronic signature software is a plus.

This is an exciting opportunity to work closely with the CEO of our company. If you are a proactive individual who thrives in a fast-paced environment, we would love to hear from you. Please note that only qualified candidates will be contacted for further consideration

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Executive administrative support: 5 years (Required)

Ability to Relocate:

• Oklahoma City, OK 73112: Relocate before starting work (Required)

Work Location: In person