Business Office

Reed College seeks an organized and driven person to be our next Accounts Payable Specialist in the Business Office. The Accounts Payable (AP) role uses excellent communication, customer service, and attention to detail skills to process AP and administer the College's purchase card program. This position is responsible for ensuring the timely and accurate payment of all invoices, maintenance of all vendor files, and compliance with the College's policies and procedures. This position also serves as the administrator for the purchasing card (PCard) program.
This position reports to the Assistant Controller under the division of the VP of Finance & Treasurer, and primarily works on campus interfacing with faculty, staff, and students. This is not a remote position.
Reed College offers an exceptional benefits package, including comprehensive and cost-free medical and dental insurance for you, and a 60% discount on medical and dental insurance for your dependents, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time, exempt role with typical work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch.
Salary for this position is $48,000- $52,000 per year. Pay offers are dependent on experience and are determined in conjunction with an internal pay equity assessment.
Who You Are

• You can synthesize complex/technical information and translate it into understandable/manageable steps.
• You are a flexible multi-tasker who is able to get your work done amidst interruptions in a bustling/distracting open office setting.
• You like people and are excited to train them on best practices.
• You are exceptionally detail oriented and consistently double check your work for accuracy, quality, and completion.
• You have demonstrated problem solving and organizational skills.
• You have experience handling sensitive and confidential information.
• You are welcoming, positive, approachable, and service-oriented. You love providing great service to others.
• In addition to always having a plan, you always have empathy for your co-collaborators. People like working with you because you’re organized yet flexible.
• You don’t mind when the plan changes, especially if the plan changes for the better.
• You work independently and are able to navigate ambiguity where clear guidance may not exist.
• You are personally committed to equity and it shows in your work. You yourself contribute an important aspect of diversity to your work team.
• You prefer a team environment at work, rather than working alone. You don’t hesitate to roll up your sleeves and pitch in, even when it’s not your job.

What You’ll Do

• Process all invoices and disbursement requests in a timely manner using the select ERP software verifying amount, authorization, supporting documentation, and account coding
• Reconcile and balance the weekly check runs
• Index and maintain in a digital format all pertinent documentation related to invoices, disbursement requests, and student refunds
• Create and maintain all vendor record files including bank information for ACH payments and Form W-9s
• Generate annual Form 1099s and mail to vendors
• Administer the PCard program which includes registering new users, ordering new cards, training new employees, resetting passwords, etc.
• Audit PCard activity (using sampling) to ensure compliance with the College's policies and procedures
• Serve as the primary point of contact for critical AP and pcard communications, cardholder questions, AP inquiries and PCard / vendor issues
• Investigate and resolve discrepancies or issues with vendors and internal departments regarding payments, charges on accounts, canceled checks, etc.
• Assist with month-end closing procedures and provide support for audits as needed
• Stay updated on AP best practices, regulations, and industry trends

Minimum Qualifications

• 2 years of directly related experience in accounting or bookkeeping service

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ community, those who have served in the military, and members of other underrepresented communities are invited to apply.

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Work Location: In person