Job Summary
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support, handle various tasks, and ensure efficient office operations.

Responsibilities

• Answer phones in a professional manner and routing calls as necessary
• Be primary on telephones
• Sign and accept incoming packages and deliver them to shop manager
• Maintains calendar for customer appointments
• Data entry into shop management software and prepared forms
• Copying, scanning, labeling and electronically filing documents
• Maintain client records within database
• Interface with clients, team members, business partners and vendors
• Be primary backup to the office manager
• Complete other requests and projects as needed
• Light cleaning

Requirements

• High school diploma or GED required
• Minimum 3 years' experience in as an administrative assistant or equivalent in a professional setting
• Proficient in Microsoft Office & Windows (Word, Excel, Outlook) and Adobe Acrobat
• Experience using the internet and cloud based computer programs
• Experience in the automotive industry preferred
• Three (3) professional references

Skills Necessary

• Strong attention to detail with the ability to work independently while embracing team collaboration
• Quick and accurate at data entry
• Demonstrate superior customer service at all times
• Ability to manage multiple projects at once with consistent follow-through
• Displays exemplary professional communication skills (verbal and written)
• Commitment to provide high-quality work both to internal and external partners
• Must be professional, courteous and dependable
• Strong interpersonal and relationship building skills
• Must be approachable, flexible, adaptable, and can accept constructive criticism.
• Displays a positive attitude and fosters a team spirit
• Must be teachable, a quick learner, and ‘action-oriented’
• Must be able to handle and keep confidential information
• Must be a team player
• Must be self-led and self-managed
• Must be open and not take him or herself too seriously
• Must be optimistic, energetic
• Must be collaborative, customer-focused, and able to create visible value
• Must demonstrate a team approach to working with others, ability to perform a variety of duties within any workday, and organizational skills from planning to execution of tasks and projects.
• Must accept other duties as required, willingly
• Relies on experience and demonstrates good judgment to accomplish goals
• Must be process-oriented with the ability to drive a project to completion
• Must be a problem solver with a proven track record
• Must have attention to detail
• Must be able to work independently and as a team member
• Must be self-directed and resourceful
• Must have excellent communication, client-facing, and customer service skills by treating everyone with concern, respect, and courtesy and have excellent organizational skills
• Must have a technical aptitude
• While primarily giving support to the office manager, must be willing to work with and give support to other colleagues as needed
• Must be able to maintain physical and digital filing systems

Software used

• Outlook email
• Microsoft Office (Word/ Excel/ PowerPoint)
• Industry specific software (AutoLeap, etc.)

This position offers the opportunity to work in a dynamic office environment where your skills will be valued and developed. Join our team and contribute to the success of our organization.

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Expected hours: 45 per week

Schedule:

• Monday to Friday

Experience:

• Customer service: 3 years (Required)

Ability to Commute:

• Fort Worth, TX 76177 (Required)

Ability to Relocate:

• Fort Worth, TX 76177: Relocate before starting work (Preferred)

Work Location: In person