Accounts Payable Supervisor

Puttshack Home Office

About Puttshack:

Puttshack is an upscale, tech-infused mini golf experience that appeals to everyone. More than just indoor mini golf, Puttshack leans on its ground-breaking technology to elevate the game while also serving world-class food and full bar in a cool environment. The Puttshack experience is really all about having fun - and doing something fun - together.

Our Purpose: To bring everyone in to play.

Our Vision: To be the universal answer to the question 'Where should we get together?'

Our Mission: To create lasting memories for people of all generations through a shared, world-class entertainment experience.

Our Values:

• Bring your 'A' game. We strive for excellence in everything we do.
• Lead the Way Our associates embrace and are inspired by change.
• Own the Fun We revel in our guests' enjoyment.
• Care Deeply - We take great care of our guests, our associates and the communities we call home.

Location: Home Office, Chicago

Reports to: US Accounting Manager

Position Summary:

The Accounts Payable Supervisor will oversee the accounts payable team, ensuring the processing of invoices and payments. The Accounts Payable Supervisor will maintain accurate and complete records regarding coding, approval, and payment of invoices. As a key member of the Accounting team, this position will serve as the liaison between the AP department, external parties, and internal teams.

Position Responsibilities may include, but not limited to:

• Manage accounts payable process from start to end for corporate office and multiple venues (Invoice coding, organizing all approvals and supporting documents, and payment preparation).
• Lead and manage the accounts payable team, ensuring efficient invoice processing, payment disbursement, and reconciliation.
• Identify opportunities for process improvement and lead cross-functional projects.
• Process new vendors in accounting software and ensure all related documentation is acquired.
• Maintain and process invoices from multiple accounts payable emails relating to each venue and paper invoices (if applicable) daily.
• Prepare payment runs while providing proper documentation.
• Post and reconcile payments in accounting software daily.
• Participates in month, quarter and year end close process to ensure timely completion.
• Generate month end related journal entries including but limited to accounts payable accrual and analyze general ledger account reconciliations.
• Ensure bills are posted to the correct general ledger account, subsidiary, and department.
• Oversee Accounts Payable Coordinator(s) to ensure expense reimbursements in Certify and credit card statements are processed and reconciled timely and in accordance to policy.
• Assist in troubleshooting issues that may come up with invoice processing software and Certify.
• Maintain and organize all accounts payable documents in the network drive.
• Work effectively with vendors and internal departments to resolve payable related questions timely.
• Prepare and analyze weekly and monthly accounts payable aging.
• Oversee and enforce W-9 collection and 1099 reporting.
• Support all internal and external audits.
• Ad hoc requests as needed throughout the year.
• Other projects or duties as assigned.

Required Skills and Experience:

• Expert verbal and written communication skills.
• Proficient understanding of Puttshack's business objectives and related strategies.
• Ability to work effectively and prioritize workload efficiently in a fast-paced, rapidly growing, diverse work environment.
• Proficient organizational and project-management skills, including the ability to meet demanding, evolving, and overlapping deadlines.
• Proficiency in use of Windows-based business computers and Microsoft Office programs; specifically, Excel, Outlook, PowerPoint, and Word.
• This position must pass a post-offer background check.

Preferred Skills and Experience:

• Advanced Excel skills

Physical Requirements:

• Ability to sit for extended periods of time

What's in it for you:

• Paid PTO
• Health insurance: medical, dental, and vision
• 50% off Food & Beverage
• Free Mini Golf
• Paid Parental Leave

At the intersection of entertainment and hospitality, Puttshack is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information, and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Puttshack also takes steps to prevent retaliation and create a respectful, equitable, and inclusive environment for our Associates, Guests, and Vendors.