61 Accounts Payable Specialist Jobs in Chicago, IL
Erie Neighborhood House is Hiring an Accounts Payable Specialist Near Chicago, IL
Full-time
Description
Erie Neighborhood House, a progressive social service agency serving the Chicago metropolitan area and dedicated to promoting a just and inclusive society, is seeking a full-time Accounts Payable Specialist. Reporting to the Finance Director, the Accounts Payable Specialist will perform a variety of financial functions under the direct supervision of the Finance Director.
Position Responsibilities:
- Process all check requests, invoices, and mileage reimbursements for payment accurately and timely.
- Process T-Mobile invoice for payment accurately and timely.
- Handle accounts payable tasks, including check requests, and scheduling/distribution of payments at least twice monthly.
- Obtain all appropriate signatures for approval.
- All vendor setup, creation, and maintenance in MIP software.
- Reconcile vendor statements.
- Request proper paperwork such as W9, ACH form, workers compensation insurance.
- Receives, processes, and reconciles company credit card for all Visa and American Express account information at least monthly.
- Review, investigate, and correct errors and inconsistencies in financial entries, documents, reports, and aging with journal entries.
- Processes voiding or re-issuing of checks as needed.
- Responsible for following up with vendors, directors, or employees for all outstanding checks.
- Produces annual 1099s.
- Provide support during internal and external audits.
- Maintain vendor relationships and address inquiries in a professional manner.
- Scan financial documents into finance drive, such as invoices, and correspondence received.
- Arranges and maintains the organization and safekeeping of accounting records and documents electronically.
- Provide additional clerical support as assigned by the supervisor.
Requirements
- Minimum of a High School Diploma with at least 2 years of clerical experience; an associate degree is preferred.
- Availability to work in the office Monday through Friday during regular business hours.
- Strong background in office management with exceptional attention to detail.
- Proficiency in Microsoft Office, particularly Word and Excel; familiarity with automated accounting/billing systems is a plus.
- Possess a strong positive work attitude and enthusiasm.
- Compensation of $23.23 / hourly
- Work / life integration
- Generous paid time off
- 12 accrued sick days per year
- 3 personal days
- Paid birthday off
- 8 paid holidays, including Juneteenth
- In addition to above paid holidays, paid week off between Christmas Eve and New Year's Day
- Vacation
- Year 1 = 8 days
- Year 2 = 13 days
- Year 3 = 20 days
- Access to alternative and flexible work schedules and personal leave, where possible
- Two-weeks fully paid Parental Leave, for eligible employees
- Time off for school conferences and activities as well as bereavement leave
- Professional Development
- Employer-sponsored learning and development programs
- Paid day off annually for personal professional development
- Tuition Assistance & Debt Relief Program, as budget allows
- DEI Council-sponsored education and engagement series
- Wellness support
- Employer-sponsored health, dental, and vision insurance
- Employer-paid life insurance
- Voluntary life and AD&D and short and long-term disability
- Flexible Spending Accounts for medical, vision and dependent care
- 403b with employer match
- Employee Assistance Program
- Yoga, Zumba and Book Club, when onsite
Erie Neighborhood House is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact us at hr@eriehouse.org.
NO TELEPHONE CALLS PLEASE!
MUST BE A MEMBER OF AFSCME OR JOIN AFTER 30 DAYS
ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER
ACCREDITED BY NAEYC & NATIONAL AFTER SCHOOL ASSOCIATION
RECOGNIZED BY DEPARTMENT OF JUSTICE;
UNITED WAY MEMBER
Salary Description
23.23 / hour
Job Summary
Full Time
$43k-53k (estimate)
04/29/2024
05/12/2024
eriehouse.org
CHICAGO, IL
100 - 200
1870
RICARDO ESTRADA
$5M - $10M
Social & Legal Services
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The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
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Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
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Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
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Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
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Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
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Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
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Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
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Current and aspiring accounts payable specialists use a range of both hard and soft skills.
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