Job Description

A busy medical practice with 3 doctors is looking for an detailed oriented, multi-tasking Human Resources Manager for a staff of 20 employees.

PLEASE DO NOT CALL AND WE DO NOT WANT TO BE CONTACT BY RECRUITERS OR COMPANIES REGARDING THIS AD SINCE WE RECEIVE A HIGH VOLUME OF APPLICANTS

REQUIREMENTS

The Human Resources Specialist is required to maintain a cell phone/blackberry in order to have access to voicemail and email.

RESPONSIBILITIES

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1. Maintain office services

Maintains office services by designing, implementing and organizing office operations and procedures.

Contributes to team effort by accomplishing related results as needed.

Establish standards and procedures

Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Organize office operations and procedures

Supervise office staff

Monitor phone calls

Review and Control correspondence sent from our office

Review and approve supply requisitions

Liaise with other agencies, organizations and groups

Update organizational memberships

Maintain office equipment

Designing filing systems

Schedule business and marketing meetings to improve the practice

Manage and review timesheets

Preparing payroll

Prepare weekly deposit slips for incoming payments

Maintain licenses and credentialing

2. Supervise office staff

Assign and monitor clerical and secretarial functions

Recruit and select office staff

Orient and train employees

Provide on the job and other training opportunities

Completes operational requirements by scheduling and assigning employees; following up on work results.

Conduct random audits of clinic operations, staff procedures, and protocol.

Manage late, leave early, OT slips signed, time off and vacation slips and place on calendar.

Planning and monitoring day to day operations of the office

Appraising job results

Coaching and disciplining staff

Conduct Monthly Staff Meetings

3. Maintain office records

Design filing systems

Ensure filing systems are maintained and up to date

Define procedures for record retention

Ensure protection and security of files and records

Ensure effective transfer of files and records

Transfer and dispose records according to retention schedules and policies

Ensure personnel files are up to date and secure

4. Maintain office efficiency

Plan and implement office systems, layout and equipment procurement

Maintain and replenish inventory

Check stock to determine inventory levels

Anticipate needed supplies

Verify receipt of supply

6. Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and attitudes required for satisfactory job performance)

Knowledge

The Human Resources Specialist must have proficient knowledge in the following areas:

knowledge of office administration, knowledge of human resource management and supervision

ability to maintain a high level of accuracy in preparing and entering information

Skills

The Human Resources Specialist must demonstrate the following skills:

excellent interpersonal skills

team building skills

analytical and problem solving skills decision making skills

effective verbal and listening communications skills attention to detail and high level of accuracy

very effective organizational skills

effective written communications skills

computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level

stress management skills

time management skills

Personal Attributes

The Human Resources Specialist must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:

be honest and trustworthy

be respectful

possess cultural awareness and sensitivity

be flexible

demonstrate sound work ethics

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses and metal demands.)

Physical Demands

(The nature of physical effort leading to physical fatigue)

The Human Resources Specialist will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Human Resources Specialist will also have to do some lifting of supplies and materials from time to time.

Environmental Conditions

(The nature of adverse environmental conditions affecting the Human Resources Specialist)

The Human Resources Specialist is located in a busy, open area office. The Human Resources Specialist is faced with constant interruptions and must meet with others on a regular basis.

Sensory Demands

The Human Resources Specialist must spend long hours in intense concentration. The Human Resources Specialist must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy.

Mental Demands

(Conditions that may lead to mental or emotional fatigue)

There are a number of deadlines associated with this position, which may cause significant stress.

The Human Resources Specialist must also deal with a wide variety of people on various issues.

EXCELLENT BENEFITS - Generous vacation benefits, 401(k), costco membership, subsidized health and dental insurance.

*****NO TELEPHONE CALLS FROM RECRUITERS OR APPLICANTS******

- COMMUNICATIONS THROUGH INDEED ONLY OR VIA EMAIL ONLY.

Job Type: Full-time