Schedule: 5 days a week, based off M-F, 9-5. Schedule may vary.

Admin & HR Operations Manager's Responsibilities:

Financial Performance & Acumen

• Follow guidelines and procedures set by Accounting and senior management.
• Oversee financial reporting processes, including maintaining logs & submitting end-of-month reports.
• Manage cash procedures at restaurants, including monthly safe audits, managing petty cash requests & reimbursements, and change orders deposits.
• Manage the lifecycle of an invoice, including entering invoices into Receiving Logs based on expense coding completed by management team members and assisting with Margin Edge/Bevager invoice scanning & maintenance.
• Assist senior leadership in defining restaurant success metrics and maintain restaurant Scorecard & Budget Trackers.

Employee Onboarding & Offboarding:

• Serve as the main touchpoint for the hourly employee onboarding experience at assigned locations and monitor adherence to HR procedures.
• Schedule and complete all onboarding for hourly employees at assigned locations including:
• Ensuring each employee has a complete application.
• Draft hourly offer letter and present job description.
• Complete onboarding in payroll software including:
• Ensuring employee completes full registration.
• Completing I9 (Sections 1 2).
• Signing the employee handbook.
• Completing Sexual Harassment Prevention training.
• Completing Human Trafficking Training.
• Uploading certifications as needed.
• Ensuring employee is set up in scheduling platform.
• Process all Personnel changes and terminations at assigned locations following HR procedures.
• Use HR systems to maintain hourly employee documents, keeping food handler/basset/allergy certifications organized, sending reminders to employees for required renewals of certifications, and handling filing of disciplinary forms and terminations.

Payroll Processing:

• Oversee daily labor audits, entry of tips into 7Shifts, and troubleshooting issues with tips or hours on hourly employee paychecks.
• Process hourly payrolls for BRG @ The Hoxton Chicago including but not limited to; verifying regular and overtime hours, reconciling tips, and commissions against POS reports, assisting restaurant teams in issues that may arise.
• Process adjustments to payroll, such as retro pay and bonus payments.
• Provide and audit active employee roster.
• Escalate for approval and processes any off-cycle manual checks as needed.
• Manage and execute payroll for offsite event teams if applicable.
• Responsible for the coordination between payroll and Business Directors to ensure proper flow and maintenance of employee data.
• Serve as point of contact for payroll related questions from employees.

Benefits

• Assist with administration of employee benefits processes including but not limited to, sick pay, insurance deductions, and 401K deductions.
• Educating employees about offered benefits, including determining eligibility and assistance in the enrollment process.

Office Administration & Teamwork

• Maintain organization and posting of restaurant licenses, permits, and certificates of insurance.
• Attend management & HR meetings, as assigned by senior management.
• Be a leader in developing and cultivating a professional and growth-focused positive work environment.
• Support team with special projects, tasks, and duties, as required for restaurant operations and assigned by senior management.
• Participate in management training as scheduled and assigned by senior management.