AR/AP Specialist

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and commercial property management, and its tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

This is a hybrid role. Salary range is $55,000 - 65,000.

Job Details

Duties and Responsibilities:

• Reconcile the accounts payable ledger with vendor statement to ensure all bills, and payments are processed in a timely manner.
• Verify, classify, and record invoices.
• Process outgoing payments in accordance with financial policies and procedures.
• Document end of month inter-company financial transactions, including verifying and classifying payments.

• Document the weekly Union Dues/401k payments, and upload supporting documents into Yardi.
• Identify and classify public assistance payments.
• Record Development and Corporate journal entries into Yardi.
• Review and enter tenant transactions submitted by property management to tenant ledger. (move-in, move-out, lease renewals, adjustments, NSF)
• Review and post tenant payments received at the main office.
• Review, prepare and maintain tenant security deposits.
• Reconcile and enter monthly subsidy payment vouchers for properties assigned.
• Maintain and archive tenant records - upload subsidy correspondence, or any other back up for reference.
• Correspond and communicate with property management, re-rental leasing departments, and accountants.

 Competencies:

• Strong interpersonal, oral, and written communication.
• Ability to meet deadlines and organize data and files; willingness to provide input on improving current operational systems.
• Detail-oriented and can manage multiple tasks/projects.
• Excellent computer skills including advanced working knowledge in Microsoft Office Suite (Microsoft Word, Excel, Power Point and Outlook); internet and email are required.
• Enthusiastic team player, who is excited about the opportunity to work in an environment dedicated to the development and growth of youth.
• Self-motivated, reliable, strong work ethic.

Qualifications:

• 1-2 years Prior experience in accounts receivable and /or payable strongly preferred.
• Knowledge of Yardi Accounting software preferred.
• High School Diploma or HSE required; bachelors degree preferred.
• Bilingual (English and Spanish) is strongly preferred.