Position Title: Administrative Assistant
Location: New York, NY, US

Careers that unlock the magic of human connection

Who we are

Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlua Liqueur, Beefeater Gin, and Avion Tequila, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in that all that we do. Derived from the French word, convivialite...it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making a new friend every day, and realizing our potential as people and as a business!

The salary range for this role, based in New York is $61,700.00 to $77,100.00, range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.

Does this sound like you?

• You thrive in a fast-paced and high-energy environment.
• You take challenges head-on and aren't flustered in dynamic situations.
• You act as an owner, not a renter, and are the first person to roll up your sleeves and tackle a challenge.
• Details matter to you and anything less than perfection keeps you up at night.
• Your motto? "I look for solutions before there is even a problem."
• You embrace change. You are quick on your feet. You over-communicate.
• You work well in a team environment.
• You are intuitive and don't have to be told what to do.
• You enjoy working with senior leaders; making sure they are supported and put in a position to excel.
• You believe in and embrace the following values with passion - entrepreneurship, trust, ethics, conviviality.

Position Summary

Your primary responsibility will be to provide administrative support to the Vice President, Marketing, Absolut, Malibu, Kahlua, Gins, Tequilas, Mezcal & Italicus & the VP, Portfolio Strategy, and their teams, enabling these leaders to grow our brands and our business ahead of target and ahead of the competition. Key to this success is the development and fostering of relationships within these teams and cross-functionally in the organization.

Major Responsibilities / Accountabilities

- General Administrative Support:

• Provide full administrative support to the Vice President, Marketing, Absolut, Malibu, Kahlua, Gins, Tequilas, Mezcal & Italicus & the VP, Portfolio Strategy, and their teams
• Primary responsibilities include travel arrangements, calendar management, expense account filing and tracking, meeting planning
• Manage Leadership Team staff meetings and track follow up and action items to ensure completion
• Basic budgeting tasks on request (e.g. opening a PO)

- Workstream Project Management Support:

• Updating and maintaining calendars for marquee workstreams (1-2 yr)
• Creating stakeholder management tools (e.g. lists of invitees by function, contact and preferences)
• Supporting in-person meeting execution (organizing venues, AV etc.)

- Communications Lead:

• Leadership Team in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.)

- Meeting & Event Planning: Coordinate and manage team meetings, including:

• Hotel and venue contract negotiation
• Coordination and logistics planning, including securing outside vendors.
• Budget management
• Communication planning and execution before and during events

- Calendaring:

• Maintain key dates on master calendar for the leadership team: QIM, distributor PEP, Talent Calibration, CODI planning and review meetings, division meetings and project meetings

Point Person / Team Advocate:

• Act as central resource for the team

Nature & Scope

Position typically works with all levels of managers and employees of PRUSA, providing information as directed by executive. Communication can include sensitive information, requiring complete confidentiality and discretion in dealings with contacts. Incumbent plans activities for this position weekly with individual initiative in daily routine. Decisions may impact the departmental leadership and organization as a whole. Errors in judgment may cause expense to the organization.

Key requirements

• Education: Bachelor's Degree preferred, advanced training in MS-Office preferred
• Experience / Background:Requires 3 years of previous experience, supporting multiple individuals and/or groups in a fast-paced environment. Beverage alcohol or other CPG experience preferred

Required Skills/Competencies

• A successful individual will demonstrate excellent verbal and written communication skills as well as outstanding aptitude for time management
• Detail orientation, interpersonal awareness, as well as proficiencies in problem-solving are key competencies for success.
• Strength in building and maintaining relationships and interacting with individuals across all levels of the organization
• Must be able to handle sensitive information and maintain confidentiality

Working Conditions

• Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Occasional overnight travel required (<5%)

Ready to work with spirit? Read on...

Life and perks at Pernod Ricard

Proud to belong - Just as we help to create moments that matter for our customers, we lead by example every day...bringing our whole self to work and building bonds that celebrate the human spirit, diversity, and foster deep connections.

Empowered to soar - We set high expectations and seek to get the most out of life. Through flexibility and a hybrid workstyle, as well as unique learning opportunities, generous tuition reimbursement, and one-of-a-kind learning programs, we passionately grow our skillset.

Committed to care - We are deeply committed to the long-term sustainability of our people, our industry, and our planet. We call this return on responsibility. From environmental sustainability to supporting local communities, our commitment is steadfast.

Inspired to dream - We treasure new experiences and are proud to develop as people, not job titles. From rich immersive learning programs in Paris to exciting high-profile events, we blend a love of exploration into all that we do.

Our hybrid work style

At Pernod Ricard North America, our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. Our hybrid teams will work remotely the majority of the time and unite on-site two days per week or 40% of the time. Our team is empowered to start and finish their day at a time that works best for their lifestyle with the whole team available during the core hours of 10am-3pm.

Plus, great benefits and perks to toast to a life filled with support including:

• Competitive compensation including performance bonuses
• Domestic & international career development opportunities
• Competitive paid time off plan wellbeing days
• Medical, dental, vision and life insurance
• Product allowance to enjoy on Pernod Ricard products
• Gym reimbursement
• Employee Assistance Program
• BetterUp Care wellness benefits including nutrition, sleep, executive coaching, etc.

And much, much more! Check out to view our extensive people programs and support.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.

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