About the Perenchio Foundation

The Perenchio Foundation is a private foundation established by the late A. Jerrold “Jerry” Perenchio. We believe that the arts play an essential role in creating more equitable, culturally vibrant, and inclusive communities.

Our mission is to support visual and performing arts organizations in Los Angeles County to create impactful experiences for current and future generations. The Foundation’s work is guided by Mr. Perenchio’s commitment to create a positive, lasting impact in the region through the arts, with a focus on our values of quality, accessibility, and permanence.

About the Position

The Foundation seeks a highly organized Administrative Assistant with a passion for the arts and a commitment to our mission to join our small, highly collaborative team. In this role, you will provide essential support to the Executive Director and our office operations. You will be responsible for a variety of administrative tasks, including scheduling meetings, expense reimbursements, maintaining office supplies and equipment. The ideal candidate will thrive in a dynamic environment, bring a strong sense of integrity to their work, and demonstrate a drive toward excellence.

Responsibilities include, but are not limited to:

• Providing administrative support to the Executive Director, including arranging appointments, meetings, travel, and reservations
• Proofing and crafting clear, error-free communications emails and memos
• Supporting grantmaking activities, including coordinating site visits, entering reporting data, and organizing filing systems
• Maintaining the office, including mailings, supplies, and equipment
• Preparing and distributing meeting agendas and minutes
• Submitting expense reports and reimbursement requests
• Assisting guests of the Foundation with a professional and welcoming demeanor
• Supporting logistics for virtual and in-person events, such as board meetings and annual board retreat
• Performing other administrative tasks as assigned

Requirements

The ideal candidate will possess the following qualifications and attributes:

• Detail-oriented, with excellent writing, editing, and proofreading skills
• Proven ability to manage multiple tasks effectively and adapt to feedback
• Keen sense of maturity and discretion
• Proactive and self-motivated, with the ability to work both independently and collaboratively
• Strong ability to problem solve and find solutions while navigating complexity and nuance
• Proficient in Google Workspace and Microsoft Office Suite
• Experience with Canva and/OR CRM software a plus
• Fluency in a second language is highly desired
• Bachelor’s degree or equivalent combination of education and experience, with at least five years of relevant administrative experience required
• Valid driver’s license and current insurance required

Benefits

This is a full-time, non-exempt position based in Pasadena, CA. This position is regularly required to sit, stand, bend, twist, and stoop; occasionally lift or carry up to 15 lbs. It may be necessary to work in busy and loud environments sometimes.

This position offers:

• Flexible working schedule in a hybrid work environment (3 days in-person and 2 days remote).
• A hiring base salary range is $28.85 - $31.73 per hour, which annualizes to $60,000 - $66,000. The final base salary will be determined based on individual qualifications and experience.
• Comprehensive benefits package that include health benefits, vacation, sick time, holidays, and 401K plan.
• Additional office closure for the winter holidays.

The application deadline for this search is April 1. While the Foundation may accept and consider applications received after this date, we encourage you to apply by the priority deadline. Please note that meeting the priority deadline does not guarantee an interview.