Responsibilities:

• Manage complex calendars and coordinate appointments, both professional and personal.
• Arrange and attend meetings, ensuring thorough note-taking when necessary.
• Handle email correspondence and phone messages efficiently and effectively.
• Coordinate travel arrangements for business trips and family vacations.
• Prepare detailed expense reports in a timely manner.
• Facilitate restaurant reservations and handle various errands and shopping tasks.
• Oversee the hiring and supervision of household staff.
• Manage gift purchases and holiday card mailings.
• Assist in the planning and execution of large-scale events.
• Conduct research and oversee the hiring and supervision of vendors and contractors for home projects as needed.
• Ensure routine maintenance of residences and vehicles.
• Keep the Principal informed on project progress and updates.
• Support and manage philanthropic interests.

Requirements:

• 2-5 years of experience as an Executive/Personal Assistant.
• Previous experience in production or with an entertainment/talent management company/agency preferred.
• Willingness to travel domestically and internationally.
• Flexible availability to accommodate the needs of a busy team.
• Fluency in English and Spanish with strong verbal and written communication skills.

Schedule:

• Approximately 10-12 hours per day with a 24/7 mentality.
• Weekend availability required.

If you meet the outlined qualifications and are eager to join our team, please submit your resume along with any relevant supporting documents to vangulo@pensamcapital.com