Pathway Group has partnered with a California based Restaurant Group and are in search for a Administrative Assistant in the Orange County, CA area.

Job Summary: The Restaurant Administrative Assistant will support the small office's various departments, including CFO finance, HR projects, and the President's calendar. The primary responsibilities of this role will be to manage administrative tasks, assist different teams, and ensure the smooth functioning of daily operations. The Administrative Assistant will be stationed in the front lobby, serving as the first point of contact for customers, vendors, and applicants, creating a positive and welcoming environment. The successful candidate will demonstrate strong teamwork skills to collaborate effectively with various stakeholders.

Key Responsibilities:

1. Phone Management: Answer and transfer phone calls while screening when necessary to direct them to the appropriate contacts.
2. Gift Card Management: Assist company management with organizing and handling gift cards.
3. Customer Incident Reporting: Process customer incident reports and coordinate with the insurance department as needed.
4. Uniform Inventory: Maintain the inventory of uniforms, ensuring an adequate supply is available for employees.
5. Visitor Welcoming: Greet and direct visitors and customers to create a welcoming environment.
6. Document Preparation: Prepare, proofread, and distribute memos and other written documents as required.
7. Filing and Record Maintenance: Maintain filing and record systems, including email, minutes, and other related documents.
8. Administrative Inquiries: Respond to and resolve administrative inquiries and questions from employees and other stakeholders.
9. Meeting and Appointment Coordination: Schedule and coordinate meetings, appointments, travel arrangements, and other logistical tasks.
10. Office Supplies and Equipment: Manage office supplies and coordinate equipment maintenance to ensure a well-equipped office.
11. Pantry Maintenance: Maintain the pantry area and stock pantry supplies.
12. Expense Recording: Implement a system for recording expenses and managing petty cash usage.
13. Data Entry: Enter new employee information into the Point of Sales system.
14. Communication with Restaurants: Interface with restaurant locations to promptly collect required reports and information.
15. Miscellaneous Duties: Perform other related duties and tasks as assigned by management.

Required Skills/Education:

• Excellent verbal and written communication skills (Bilingual English/Spanish preferred).
• Associate's or Bachelor's degree in a related field preferred.
• Proven experience (3-5 years) in an administrative role, preferably in a restaurant or hospitality setting.
• Strong organizational skills with a keen eye for detail.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite, (preferably Toast & ISolved Software)
• HR administrative experience is preferred.
• Strong organizational skills
• Excellent written and verbal communication abilities.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and proactive attitude.
• Discretion in handling sensitive and confidential information.
• Team-oriented with a cooperative and helpful approach.