8 Administrative Coordinator Jobs in Orange, CA
Health Right 360 is Hiring an Administrative Coordinator Near Orange, CA
Benefits and perks:
- HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
- Employees qualify for public loan forgiveness programs
- Training and professional development opportunities
- Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.
This is a union position.
The HealthRIGHT 360 Mind OC Adult Residential Substance Use Disorder Treatment Program is located on the Be Well Orange County campus, which brings together mental health care services uniting public, private, academic, and faith-based organizations in a cooperative partnership that helps facilitate communication, bridge gaps and eliminate barriers to care. The result is a more compassionate system of care that works better for everyone in the community.
The 24/7/365 residential substance use disorder (SUD) treatment program provides 3.1, 3.3, and 3.5 ASAM levels of care for males and females, as well as 3.2 withdrawal management. There are 15 beds allocated for 3.1/3.5, 15 beds for 3.3 and 12 beds for 3.2, for a total of 42 beds.
The Administrative Coordinator is responsible for providing general administrative and clerical support to the Residential Tx Program, including but not limited to electronic health record data entry, word processing, answering phones, checking messages, greeting clients, handling general inquiries, distributing mail, etc. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact and diplomacy. As per the contract, all staff must be fully vaccinated against COVID-19 and have the most recent booster.
Key Responsibilities
- Provides general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc.
- Works closely with the treatment staff and Program Management to provide clerical support as needed.
- Develops, transcribes, and distributes monthly minutes, reports, and/or general information as needed.
- Providing client support in the milieu with directing client to the proper group, answering program related questions.
- Managing client attendance and program verification sheets, and helps assist with group and client scheduling.
- Works as part of an integrated, multi-disciplinary team.
- Arranges/assists/sets-up/attends meetings, trainings, conferences, for staff.
- Maintains general office area and office/kitchen/IT supplies inventory and orders.
- Coordinates facility and maintenance issues with the help of other agency departments.
- Provides data entry in electronic database systems including but not limited to participant data, billing, and reports.
- Assists in maintaining confidential files in both physical and electronic forms in accordance with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements.
- Enter all client’s into their assigned groups in the Welligent EHR system.
- Assist with updating existing excel documents including group schedule.
- Update HealthRIGHT Scheduling Software with new clients and client exits.
- Run reports in the Welligent EHR system and organize the information into easy to read excel documents.
- Create excel systems of tracking large projects and implement checks and balances including regular reminders.
- Work independently on all tasks and the drive to carry the tasks through to completion.
- Complete other various projects and tasks as assigned by direct supervisor.
- Assists management with the reconciliation of data.
Facility Responsibilities: Arranges/assists/sets-up/attends meetings, trainings, conferences, etc. as required; Maintains general office area and office/kitchen/IT supplies inventory; Coordinates facility and maintenance issues with the help of our outpatient team.
Data and Compliance Responsibilities: Provides data entry in electronic database systems including but not limited to client data, billing and reports; Assists in maintaining confidential files in both physical and electronic forms; Assists management with reconciliation of data.
Education and Knowledge, Skills and Abilities
Education and Experience Required:
- Associate’s degree in Business Administration or equivalent experience.
- Desired: Demonstrated administrative and secretarial skills with one year of general office work experience preferred. Experience with electronic health records.
- Must be able to pass live scan fingerprinting.
- Must not be on active parole or probation.
- Must be fully vaccinated against COVID-19, including booster shots; there are no medical or religious exemptions available for this position.
- First Aid certified within 30 days of employment.
- CPR certified within 30 days of employment.
- Must be able to pass TB test upon hire and annually.
- Must be bilingual in English and Spanish.
- Culturally competent and able to work with a diverse population.
- Strong proficiency with Microsoft Office applications, specifically Word Outlook and internet applications.
We will consider for employment qualified applicants with arrest and conviction records.
Job Summary
Full Time
$50k-63k (estimate)
04/07/2024
06/06/2024
healthright360.org
SAN FRANCISCO, CA
200 - 500
1966
CARLINA HANSON
$50M - $200M
Related Companies
About Health Right 360
Our Mission HealthRIGHT 360 gives hope, builds health, and changes lives for people in need. We do this by providing compassionate, integrated care that includes primary medical, mental health, substance use disorder treatment and re-entry services. History To address the thousands of adolescents and young adults that were streaming into San Francisco for the cultural revolution of the 1960s, Haight Ashbury Free Clinics (HAFC) opened its doors in 1967 as the first free medical clinic in the country. During the first week of operation over 400 patients were seen. HAFC has been an innovator in d...elivering primary health care services to many of the people who can least afford them. Health Care is a Right, Not a Privilege has been the guiding principle as well as its famous tagline. Walden House was founded in 1969 in the same Haight-Ashbury district of San Francisco to help homeless and runaway adolescents with substance use disorder problems. Today, Walden House treats people with mental health and substance use disorder problems at various residential and outpatient centers throughout California, including in-prison treatment programs, and facilities in San Francisco and Los Angeles, providing drug and alcohol treatment and mental health, vocational and housing services for people transitioning back into their communities. Like HAFC, Walden House has always served people who are uninsured, homeless and socio-economically disenfranchised, including those with HIV/AIDS. Haight Ashbury Free Clinics and Walden House have both grown over the years, becoming national models for community healthcare, substance use disorder treatment and mental health services. The organizations merged on July 1, 2011 to best serve the most vulnerable members of our community. On July 1, 2012, Haight Ashbury Free Clinics Walden House adopted a new name: HealthRIGHT 360. A Growing Family of Programs Asian American Recovery Services (AARS) joined the family of HealthRIGHT 360 programs in 2013. Founded in 1985, AARS has grown to serve thousands of people throughout San Francisco, San Mateo, and Santa Clara counties. In 2014, North County Serenity House of San Diego county and Womens Recovery Association (WRA) of San Mateo joined HealthRIGHT 360, continuing its leadership as a provider of gender responsive services for women and women with children. In 2015 Lyon-Martin Health Services became the third primary care clinic operated by HealthRIGHT 360, continuing its specialized care for women and transgender individuals. Tenderloin Health Services (formerly Glide Health Services clinic) became the fourth primary care clinic in 2015, providing care in San Franciscos Tenderloin neighborhood. Prototypes joined in 2016 expanding behavioral health care for women and children and services to survivors of domestic violence in Los Angeles, Orange and Ventura Counties. Strengthening services for women and girls in San Francisco, Womens Community Clinic joined our family of programs in 2017. Womens Community Clinic traces its roots to the Womens Need Center, a program of Haight Ashbury Free Clinics that closed in 1999 and reopened four months later with its new name.
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The job skills required for Administrative Coordinator include Customer Service, Scheduling, Microsoft Office, Data Entry, Confidentiality, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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