JOB
Under direction, performs a variety of advanced and complex administrative support functions in support of a Dean or Administrator, requiring independent judgment and discretion. Positions may provide lead direction to general clerical support positions.DISTINGUISHING CHARACTERISTICSThe Administrative Assistant II classification is the second level in the Administrative Assistant series which is comprised of three (3) levels. Positions in the series are distinguished by reporting and working relationships, level of independence, supervision received and exercised, decision making, judgment, and minimum qualifications for employment consideration. Positions in the Administrative Assistant II level typically perform advanced journey work, requiring the application of analytical problem solving that involves deviations from process, technology and resources. This class is distinguished from the Administrative Assistant I level by the increased complexity of assignments, broader range of duties, and independence of judgment. Depending upon the assignment, the position may be designated as confidential pursuant to the terms of the applicable government code section.
EXAMPLE OF DUTIES
EXAMPLES OF DUTIES Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements. Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.May track departmental budget and maintain other financial records.May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.May provide lead direction to student assistants and clerical support personnel.Performs related duties as assigned