OptimumCareSLS II – Administrative Assistant

POSITION SUMMARY

The Administrative Assistant is responsible for general office organization, administrative duties, and other miscellaneous duties to support the business office. The Administrative Assistant will be required to manage the daily operations of the business without significant oversight or instruction.

DUTIES and RESPONSIBILITIES include but are not limited to:

Organizing meetings and maintaining the company calendar.

Facility management and maintenance of office.

Lead contact for correspondence and queries.

Preparation of letters, presentations, and reports.

Lead the onboarding of new clients and staff members.

Supervising and monitoring the work of staff.

Processing timecards and overseeing bimonthly payroll.

Overseeing of daily Shift Reports to insure adherence with compliance requirements.

Maintain internal business records in both the cloud and physical file storage systems.

Provide in-field client support/coverage.

Business development, ad campaign and content creation.

SKILLS AND ABILITIES

Highly organized and proactive

Excellent creative problem solving and time management skills.

Ability to multitask and work in a fast-paced environment.

Clear and concise communication skills, both verbal and written.

Ability to interact with management, and peers in a professional and supportive manner.

Self-driven, responsible, and independent as well as team-oriented

Able to take direction and constructive feedback.

Enthusiastic, resourceful and dependable.

Confident and assertive

Eager to learn and implement systems.

QUALIFICATIONS

Minimum education: two-year college degree.

Bilingual in Spanish is a plus, but not required.

Able to work in our Santa Rosa office with occasional hours in the field.

Highly proficient with technology, Mac OS required.

Healthcare/Caregiving industry experience is helpful, but not necessary.

Proficiency with Office365 and the Microsoft suite of applications.

Must have access to a reliable car, valid driver’s license and insurance. Mileage is reimbursed.