USC Shoah Foundation – The Institute for Visual History and Education provides opportunities for survivors and witnesses to the Shoah—the genocide of the Jews—to tell their own stories in their own words in audio-visual interviews, preserve their testimonies, and make them accessible for research, education, and outreach for the betterment of humankind in perpetuity. Its collections include over 56,000 video testimonies, and it convenes academic programs and partnerships across USC and 170 universities, as well as an award-winning IWitness education program. The USC Shoah Foundation's interactive programming, research, and materials are accessed in museums and universities, cited by government leaders and NGOs, and taught in classrooms worldwide. Now in its third decade, USC Shoah Foundation reaches millions of people on six continents from its home at the University of Southern California.

The USCSF Administrative Assistant I supports all USCSF departments. The Administrative Assistant I is responsible for the timely completion of administrative tasks, including organizing and executing lay leadership meetings.

Working in the Administration Department, this organized self-starter supports activities related to engaging with lay leaders, university administration, and senior staff, including meeting logistics, communications, scheduling, and reporting.

Duties/Responsibilities

• Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Serves as an internal resource to administrators, staff, or students on
  departmental and university procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.
• Oversees office operations. Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Assists in maintaining office equipment and purchases.
• Manages schedules and calendars for senior staff and the executive team
• Researches and responds to inquiries, calls, and emails
• Coordinates and makes travel arrangements and completes post-trip expense reports
• Process FedEx labels
• Assist staff with guests/visitors to USCSF
• Assist with event set up and break down
• Supervises student workers as assigned. Schedules assigns, and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance regularly. Ensures timely completion of unit's work. Performs other related duties as assigned or requested. The university reserves
  the right to add or change duties at any time.

Required Skills/Abilities

• Superior written communication and editing skills
• Superior organizational skills
• Detail-oriented and comfortable with multi-tasking
• Critical thinking skills
• Intermediate to Advanced skills in MS Office Suite, file transfer, and other tech platforms 
• Ability to learn multiple USC online systems and enter data accurately

Minimum Education:

Associate’s degree

Combined experience/education as a substitute for minimum education

Minimum Experience: 2 years

Minimum Field Expertise:

Secretarial or specialized clerical, including some administrative experience

Preferred Education:

Bachelor’s degree

Preferred Experience:
3 years

Minimum Field of Expertise:
Secretarial or specialized clerical, including some administrative experience.

Preferred Field of Expertise:
Combined secretarial and administrative experience in a university environment, preferably
USC

The hourly rate range for this position is $22.29 - $25.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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