328 Administrative Assistant I (Catholic Schools) Jobs in Los Angeles, CA
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Administrative Assistant I (Catholic Schools)
$40k-50k (estimate)
Full Time
11 Months Ago
Archdiocese of Los Angeles is Hiring an Administrative Assistant I (Catholic Schools) Near Los Angeles, CA
ADMINISTRATIVE ASSISTANT I
Department: Catholic Schools
Status: Non- Exempt, Full Time
Salary Range: $20.28 - $22.82
The rate of pay offered to the selected candidate is based on internal pay policy and budget. Candidates are paid at the minimum of the salary range or no higher than the first quartile of the salary range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training, and other department needs.
What We Are Looking For
In joining our team, you are joining a dynamic group of diverse individuals committed to the Corporal Works of Mercy. For us, what we do is much more than a job or a career. If you feel called to be of service, we invite you to explore our career opportunities.
POSITION SUMMARY:
Under general direction, performs diverse administrative duties in support of one or more Department of Catholic Schools administrators – San Gabriel Pastoral Region, Santa Barbara Pastoral Region and Operations.
ESSENTIAL FUNCTIONS
Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.
- Uses computers to take and transcribe dictation, or type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; edits for clarity or effectiveness.
- Composes correspondence, reports and memos with minimal input from supervisor.
- Acts as liaison between superior and his/her subordinates to give and receive information relative to assigned projects; follows up to ensure they accomplish work projects as planned.
- Acts as information source on department policies and procedures; interprets data and events; may develop new clerical methods to handle data and document procedures as necessary.
- Performs research to obtain information; collates, organizes and summarizes data for review and action by others.
- Takes minutes at meetings; transcribes; copies and distributes minutes to those attending meetings.
- Operates computer to enter date, format and generate reports using standard software; analyses and determines software needs and recommends purchase as necessary.
- Maintains calendar; makes travel and hotel reservations for out-of-town travel; arranges and coordinates meetings and appointment schedules.
- Sets up and maintains confidential files and other records.
- May supervise the daily activities of clerical staff including assigning and reviewing work and providing training and direction as necessary.
- Coordinates meetings or events including developing/preparing invitations or other documents; prepares mailings; arranges/coordinates meeting places and refreshments.
- May perform written or verbal translation (English/Spanish) as necessary.
- May perform routine office duties such as ordering and distributing supplies, answering and screening telephone calls, copying, collating and distributing reports, etc.
- Assumes related duties as required.
MINIMUM QUALIFICATIONS:
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:
- Active member of a Roman Catholic faith community.
- High school graduation or equivalent.
- One year of college in a related field.
- Minimum of four years of experience in increasingly responsible secretarial/administrative positions.
Knowledge, Skills, and Abilities
Knowledge of:
- Basic computer skills including knowledge of current word processing, spreadsheet and database software.
- English usage, grammar, spelling, and punctuation.
- Archdiocesan policies and organization.
Skill in:
- Written and oral communication skills. For positions requiring bilingual skills, the incumbent must be fluent in English and Spanish or other required language.
- Supervision.
- Organization.
- Long term planning.
Ability to:
- Communicate effectively in written and oral form.
- Develop and maintain effective working relationships.
- Maintain tact, cooperation and confidentiality.
- Operate telephone equipment.
- Type 60 wpm in order to meet the requirements of the position.
- Operate standard office equipment and computer.
- Occasionally lift up to 20 pounds.
- Sit for sustained periods of time on a daily basis.
- Perform tasks requiring intermittent bending, stooping, and walking.
- Sustain frequent movement of the fingers, wrists, hands, and arms.
Our Benefits include:
- Health Insurance (Medical, Dental and Vision)
- Mental Health Services (Employee Assistance Program)
- Pension Plan
- 403B Plan
- Vacation & Sick Time
- Paid Holidays
- Employee Discount Programs (24hr Fitness, LA Fitness, Hotel Engine, Great Work Perks*)
- Great Work Perks (Amusement Parks, Car Rentals & Hotel, Restaurant, and Shopping discounts)
- Transit Subsidy
Job Summary
JOB TYPE
Full Time
SALARY
$40k-50k (estimate)
POST DATE
05/15/2023
EXPIRATION DATE
05/28/2024
WEBSITE
leonardo.net
HEADQUARTERS
Venice, CA
SIZE
<25
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