We've been looking for you! We know you value job security, work life balance, and opportunity for growth. Join us at the New York State Office of Mental Health as an Administrative Assistant 1/Administrative Assistant Trainee to begin a rewarding, life-long career in public service and receive all of that and more! The State of New York offers unmatched benefits, individual support, and career mobility for motivated individuals.

Who We Are: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. The Office of Mental Health (OMH) operates psychiatric centers across the State. OMH also regulates, certifies, and oversees more than 4,500 programs, operated by local governments and nonprofit agencies.

What We Stand For: The Mission of the New York State Office of Mental Health (OMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

What We Offer:

• NYS pension and retirement programs
• Annual cost of living and performance advance increases
• Comprehensive medical, dental, and vision plans
• Flexible spending accounts for health and dependent care
• Paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave

Job Responsibilities:
OMH is looking for highly motivated and organized individuals who are able to work well both independently and as part of a team. Multitasking, customer service, and adaptability skills are the tools of success for this busy, challenging, and creative work environment. Candidates who have experience with, or who have an interest in learning, MS Word, Outlook, Access, Excel, PowerPoint, Visio, and Adobe Acrobat are encouraged to apply.

The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of Bureau of Procurement Services (BPES), and will act as a liaison among key executives, staff, other employees, and the public, and will be responsible for the day-to-day administrative functions of the Unit.

Duties are wide-ranging and include, but are not limited to, the following:

• Receiving/distributing all BPES-wide bulletins/announcements, coordinating all BPES-wide initiatives
• Handling sensitive and complex telephone calls from various executive departments in Central Office, facility managers, vendors, OSC, etc.
• Answering/directing incoming phone calls
• Managing various group email mailboxes
• Managing/distributing office mail
• Maintaining office equipment
• Maintaining electronic office files including copying/scanning of miscellaneous correspondence
• Coordinating/arranging meetings
• Record maintenance, organization, and coordination
• Other program-specific activities and assignments

Minimum Qualifications: The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. This position includes an opportunity to serve in a traineeship and applicants will be appointed to the appropriate level based on their experience, certification, and education.

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2: One year of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1: Two years of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.

The starting salaries for these positions are outlined below. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the Administrative Assistant 1 title and salary.

$39,215 (Administrative Assistant Trainee 1)
$43,768 (Administrative Assistant Trainee 2)
$46,306 (Administrative Assistant 1)

Job Type: Full-time

Pay: From $39,215.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

People with a criminal record are encouraged to apply

Ability to Relocate:

• Albany, NY 12208: Relocate before starting work (Required)

Work Location: In person