NJII is a leading innovator in the HealthTech sector, committed to improving healthcare delivery through cutting-edge technology. We are looking for a dynamic, organized, and proactive Administrative Assistant to join our team and contribute to our mission of transforming healthcare with technology. As an Administrative Assistant, you will play a pivotal role in supporting our fast-paced office environment. Your primary responsibility will be to assist our executive team and staff with administrative tasks, ensuring efficient and smooth day-to-day operation of our office.

Person Reports To – Client Engagement and Privacy Officer

Supervises – N/A

Key Responsibilities

· Provide administrative support to the Healthcare Divisions team, including scheduling meetings, managing calendars, and organizing travel arrangements.

· Handle office tasks, generating reports, setting up for meetings, and reordering supplies.

· Act as a point of contact for internal and external stakeholders, including managing phone calls and correspondence (email, letters, packages, etc.).

· Assist in the preparation of regularly scheduled reports and presentations.

· Support the organization of company events and conferences.

· Maintain a professional and confidential work environment, especially when handling sensitive information and health data.

· Collaborate with various departments to streamline office operations and contribute to team effort.

· Assist in the implementation and maintenance of office policies and procedures.

· Facilitate internal communication by distributing relevant company information as needed.

Prerequisite Qualifications

· Proven experience as an administrative assistant or office admin assistant.

· Familiarity with the HealthTech sector or a strong willingness to learn.

· Proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint, etc.).

· Excellent written and verbal communication skills.

· Strong organizational skills with the ability to multitask.

Education: Bachelors Degree or work equivalent; additional qualification as an Administrative assistant.

Experience: The ideal candidate will have 3 years of experience in a relevant field.

Preferred Skills

· Experience with office management systems and procedures.

· Familiarity with basic accounting procedures.

· Knowledge of data and administrative management practices and procedures.

· Time management skills and ability to prioritize work.