The Administrative Assistant offers an opportunity to contribute to the success of the company by providing essential administrative support to our team. The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Perform various daily accounting functions; such as accounts payable and accounts receivable.
• Perform account reconciliations for bank, credit cards, etc.
• Assist in monthly client billing and vendor billing.
• Provide administrative support to team members, including scheduling meetings, managing calendars, and handling correspondence.
• Assist in the preparation and distribution of documents, reports, and presentations.
• Maintain accurate records and databases, including client information, project files, and internal documents.
• Coordinate travel arrangements and accommodations as needed.
• Assist in the organization and coordination of project meetings, including preparing agendas and taking meeting minutes.
• Help maintain office supplies inventory and ensure necessary supplies are stocked.
• Handle general office duties, such as answering phones, watering plants, maintaining common spaces including stocking the kitchen and managing incoming and outgoing mail.
• Coordinate office/building maintenance services such as cleaning, landscaping, and HVAC.
• Collaborate with other administrative staff to ensure smooth office operations.

Hourly Rate: $25.00 USD