Description

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, greeting guests and visitors, mail distribution, flow of correspondence, requisition of supplies, making and trouble-shooting travel arrangements as well as additional clerical duties.

Responsibilities

• Greet guests and visitors with upbeat and positive demeanor
• Issue and track guest badges to the facility
• Liaise with building safety and security
• Answer phone calls and direct calls to appropriate individuals
• Plan, schedule, and reserve office meeting space
• Ordering supplies for office and meetings as appropriate
• Organize periodical small internal and external events (venue, catering, entertainment, transportation) Liaise with building manager / vendors to communicate internal or external needs or issues.
• Liaise with external travel agent to arrange travel and troubleshoot travel issues
• Train new hires on travel and expense systems
• Accepting and distributing mail and UPS packages
• Maintain break room and meeting spaces as necessary
• Order consumable supplies for office, break room and lab in Chicago Innovation Center and track inventory
• Assist lab equipment maintenance scheduling.
• Other clerical administrative duties as assigned

Qualifications

• High school diploma required, Associates degree preferred
• 1-6 months of previous receptionist experience preferred
• Strong written and oral communication skills
• Proactivity and solution oriented mindset
• Familiarity with Microsoft Office Suite required.
• Exposure to Concur system preferred but not required
• Ability to lift, bend, stoop, and carry 25lbs required

Status: Full Time, Monday - Friday

Closing

The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this position. This is not intended as an exhaustive list of all responsibilities, duties, and skills required. MonoSol, LLC reserves the right to make changes to the job description whenever necessary.

Disclaimer

As part of MonoSol, LLC’s employment process, finalist candidates will be required to complete a physical, drug / alcohol test and background check prior to employment commencing. MonoSol, LLC is an equal opportunity employer. All qualified applicants will be considered without regard to race, national origin, gender, age, disability, sexual orientation, veteran status, or marital status.

Qualifications