The Administrative Assistant is responsible for assisting in the day-to-day operations of the office.

Duties include:

• Payroll time entry
• Validate Payroll
• Payroll Adjustment
• Payroll Auditing
• Work with technicians on any timecard discrepancies
• Prevailing Wage
• Certified Payroll
• Process travelers and create jobs in IFS
• Review billing tickets and enter time under the correct WO #’s in IFS
• Work with technicians on any billing ticket discrepancies
• Create digital job folders in Share File
• Pre-Invoice
• Invoicing for all customers
• Combine digital files once job is invoice to be able to submit to customer.
• Invoice submittal (Via email or through customer portal)
• Work with customers on any invoice discrepancies
• Issue credits (As needed)
• Submit credits to corporate in a timely manner
• Provide Support to our Field techs when needed
• Answers phones
• Back up office manager when out sick or on vacation

This will be a full time position with occasional weekend work to complete month end invoicing.

Hourly Range: $20-$21/per hour

Fulltime positions with competitive wages and benefits that include health, dental, vision

and 401(k).

MISTRAS strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every MISTRAS employee plays a part in our Company’s success and making this a great place to work. We are committed to a work place where all employees are free to raise issues, concerns and questions for the improvement of our operations and work environment. Safety is the overriding priority in everything we do; all duties critical to safety, quality, and environmental protection are carried out in compliance with all requirements and with personal accountability.

Note to Applicants:

Smoking is prohibited in all indoor areas of the Company unless designated smoking areas have been established by a particular location in accordance with applicable state and local law.

Note to Rhode Island Applicants: The company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the states worker's compensation law.

Initial ( if applicable) Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial ( if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)