1. Responsibility

* 1

Professional appearance & demeanor.

* 2

Exemplary customer service. Minimum 1-2 years prior general clerical work experience.

* 3

Proficiency in Microsoft Word &Excel. Minimum typing speed of 45 wpm.

* 4

Coordinates all work with the assigned project(s) with the Project Manager and/or Superintendent. Reports directly to the Administrative Supervisor.

2. Tasks

* Type and distribute project correspondence. Maintain correspondence logs and files

* Log and distribute drawings and specifications. Maintain related files and logs; must be able to lift 30pounds.

* Compile and maintain subcontractor, vendor, and key contact lists.

* Type and distribute subcontracts and purchase orders. Log status of same.

* Coordinate project closeout. Compile guarantees and operating/maintenance information.

* Type and distribute prime contracts, subcontracts, andpurchaseOrders. Log status of the same.

* Monitor status of prime contractor and subcontractor insurance. Ensure current certificates are on file.

* Log and distribute submittal data and drawings. Maintain related files and logs

* Type and distribute requests for proposals or quotes. Maintain request logs. Ensure timely responses to requests.

* As assigned, type and distribute bid packages. Solicit proposals and quotes for individual packages. Record and summarize bid results.

* Record in log which Prime Contractors are on site each day per daily reports. Record daily reports in Expedition.

* Take meeting minutes. Type and forward copies of minutes to all attendees.

* Record modifications to contract documents on Record Sets.

* Place supply orders and order maintenance service on office equipment.

* Place supply orders and order maintenance service on office equipment.

* Work on certified payroll documents if project is prevailing wage.

* Other tasks as assigned.

* Cover Front Desk/Phones for Receptionist's breaks.

* Pick up Kitchen as assigned (usually 1-week every 2 months)

* Assist other Administrative Assistants as needed.

2. Performance Measurement

Accurate complete and orderly logs, files and reports, timely completion of all assigned tasks.