154 Executive Assistant Jobs in Cincinnati, OH
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Metro is Hiring an Executive Assistant Near Cincinnati, OH
- Manage and maintain executive’s schedule, manage calendars and/or arrange appointments, pro-actively address meeting conflicts, including facilities, to ensure efficient daily operations.
- Answer executive’s phone, monitor voice mail and email and forward messages/emails/issues to appropriate department/staff members.
- Generate, review, process and maintain invoices, reports, memos, letters and/or other documents, using word processing, spreadsheet, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Oversee the coordination and planning of assigned projects or events through completion.
- Type, format, proofread, and edit correspondence and other documents.
- Make travel arrangements as needed.
- Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
- Conduct and/or assist with research, analyze information, compile data, and prepare papers, summaries, or reports for consideration and presentation by executives and committees.
- Assure documents and reports have proper signatures and are distributed to the appropriate personnel.
- Gather appropriate information and develop agendas for Executive Staff meetings and other designated meetings.
- Attend meetings to record minutes as necessary. Compile and distribute minutes of meetings if necessary.
- Support Board Liaison activities to include writing resolutions, recording minutes, and information coordination.
- Accurately collect, analyze, prepare, and properly format/package information, including financial information, for Officer’s use for Staff, Board, or other internal meetings, or meetings with outside individuals.
- Field routine and non-routine inquiries from elected officials, business executives, civic leaders, the Board of Trustees, Metro staff, and the general public.
- Prepare and process expense reports.
- Prioritize and expediently handle requests for information or action from the Board of Trustees, elected officials, staff members, or customers with direction from the executive.
- Maintain a well-organized file management system legal opinion, databases, mailing and contact lists.
- Model, facilitate and encourage exemplary internal and external customer service, open communication, collaboration, participation and professional development among staff.
- Other duties as assigned.
- Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran.
- Ability to work in compliance with Metro's safety and security policies.
- Communications - Excellent verbal, writing and non-verbal skills. Persuasive, consensus builder.
- Customer Focus - Excellent problem-solving skills and a desire to exceed customer expectations.
- Leadership - Energetic, innovative self-starter, committed to continuous improvement and creative problem-solving.
- Professional Integrity - Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility, and the ability to maximize resources.
- Proficiency - Able to multi-task, plan and measure results, create and analyze data, excellent computer skills, accuracy and attention to detail, excellent project management skills.
- Associate’s Degree ( preferred ) or Bachelor's Degree ( preferred ).
- Five or more years related experience; preferably three years at the C suite level.
- Working knowledge of word processing, spreadsheets, presentation applications, database management, procurement/inventory system, internet, and email. Knowledge of Microsoft 365 a plus.
Job Summary
Full Time
Business Services
$75k-97k (estimate)
03/24/2024
03/27/2024
metro.ca
BOHEMIA, NY
3,000 - 7,500
1947
ROSS CORD
<$5M
Business Services
Related Companies
The job skills required for Executive Assistant include Presentation, Planning, Leadership, Coordination, Problem Solving, Commitment, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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