Overview

McGuireWoods LLP has an opening for a Senior Accounts Payable Specialist in our Richmond, VA office. The ideal candidate will have at least three years of experience as well as experience with wire transfers and online banking systems.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.

Responsibilities

• Initiates ACH and wire transfers through the online banking function as approved by the A/P Manager and Treasurer.
• Produces daily check register of all checks issued and voided for review with the A/P Supervisor or Manager and balance total to the positive pay file.
• Assumes all duties relating to entering the monthly marketing BTA (Business Travel Account) airfare travel expenses into Chrome River. To fully manage the entire process, which includes but not limited to; correspondence and follow-up of all coding discrepancies, and trouble-shooting all BTA marketing related issues.
• Assumes all duties relating to the FedEx electronic upload payments using the PS Ship online system. To fully manage the entire process, which includes but not limited to; correspondence and follow-up of all outstanding FedEx payments/shipments, and trouble-shooting all FedEx and PS Ship related issues.
• Assists in researching the validity of aged outstanding A/P checks from G/L bank reconciliations to avoid turning funds over to the state.
• Serves as liaison between McGuireWoods employees and direct deposit provider to provide customer service and ensure maintenance of ACH direct deposit reimbursements. Assists with checking account changes, notifications and online access to deposit accounts.
• Places stop payment on checks through the on-line banking function. Determines if checks have cleared, produces copies of cancelled checks or issues stop-payment if check has not cleared the bank.
• Requests foreign currency through Chrome River and our foreign currency payment provider in the form of a wire or check.

Qualifications

• Requires Associate’s Degree (A.A.) from a two-year college or equivalent combination of education and related business experience.
• Minimum of two to four years of related Accounts Payable experience or similar experience.
• Must be flexible, organized and able to work under time constraints/deadlines.
• Excellent verbal and written communication skills are essential.
• Demonstrated leadership skills.
• Strong computer skills, proficient in Microsoft Word and Excel.
• Customer service oriented mindset, and the ability to work as part of a dynamic team.

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