35 Administrative Coordinator Jobs in Boston, MA
Mass General Brigham is Hiring an Administrative Coordinator Near Boston, MA
GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed. Please note that this section should be written in a paragraph format and provide a broad description of the role and its purpose as well as the reporting structure.
Under the general supervision of the Administrative Manager, the Administrative Coordinator provides administrative, program and project support for the Clinical Director(s) of a Cardiovascular Medicine (CVM) Subspecialty(ies) program(s) and physician teams. This position requires, the ability to organize priorities and complete tasks, excellent interpersonal skills, and a positive attitude. The successful candidate must be able to work independently, requiring minimal supervision and guidance. S/he must be comfortable managing multiple tasks and projects, a high-performer capable of consistent quality work with attention to detail, and well-developed organizational skills. S/he must be highly flexible to learn and utilize office systems (including Microsoft Office) and demonstrate high levels of resourcefulness and problem-solving ability. A significant portion of this role involves interactions with staff members, clinicians, patients & families, meaning exceptional interpersonal and communication skills are required. The Administrative Coordinator is a vital member of the CVM team and must have a desire to continuously identify and recommend process improvements, which allow the practice to continue to grow in scope & complexity while maximizing efficiency in the future.
PRINCIPAL DUTIES AND RESPONSIBILITIES: In order of importance, list essential areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation. This section should be completed as a bulleted list and explain how the role is performed.
Supports project implementation of departmental initiatives & strategic plans to ensure goals are kept on track.
Provides general administrative support to department leadership in areas such as creating & maintaining record-keeping systems; develop & maintain databases and/or spreadsheets.
Assemble materials and compile data for preparation of administrative and operational reports.
Prepares presentations.
Maintain computerized schedule; administer voicemail, e-mail and other office technologies.
Prioritizes and arranges meetings, conferences, interviews and appointments, makes all necessary travel arrangements and itineraries.
Coordinates new patient communication with referring physicians.
Coordinates meetings, luncheons, lectures, conferences, etc. including scheduling, preparing agenda, distributing reminders, and arranging for refreshments, conference room, and transportation as needed.
Provides administrative support for CME course, program accreditation.
Help with the coordination of patient education seminars.
Help with the coordination of Program specific Fellow or Resident rotation schedules , student coordination.
Assigned various projects upon request
SKILLS & COMPETENCIES REQUIRED: This section should be a bulleted list of minimum requirements explaining the skills (what the individual is trained for) and competencies (measurable as defined by the job) necessary to perform the job.
Demonstrate excellent interpersonal, communications, organizational and problem-solving skills along with exceptional attention to detail and follow-through
Work independently, be a self-starter, be able to anticipate others' needs, exercise good judgment, discretion, and maintain strict confidentiality.
Work effectively within a challenging environment, develop timelines, and meet deadlines
Balance multiple tasks and competing priorities
Work effectively in a team environment
High proficiency in Microsoft Office applications (Word, PowerPoint, Excel) and other hospital information systems
Expertise in, or familiarity with, Access or other relational databases preferred
Possesses strong writing, editing, language and grammar skills evidenced through day to day emails, phone calls, meeting minutes and other methods of correspondence with the public
Demonstrate exceptional customer service skills
LICENSES, CERTIFICATIONS, and/or REGISTRATIONS: Specify minimum credentials and clearly indicate if required or preferred.
FORMCHECKBOXFFFFFFFF650000001400060043006800650063006B003900000001000000000000000000000000000000000000000000 Not Applicable
EDUCATION: Check boxes that best describe the minimum and preferred education requirements.
Minimum Required:
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 High school diploma, GED or equivalent
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 Certificate : FORMTEXT Please specify FFFFFFFF000000001400000000000E0050006C0065006100730065002000730070006500630069006600790000000000000000000000000000000000000000000000
FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0032003600000000000000000000000000000000000000000000000000 Some college or Associate's Degree
FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0034003000000001000000000000000000000000000000000000000000 Bachelor's Degree
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Master's Degree
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Doctoral Degree
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 None required
Preferred:
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 High school diploma, GED or equivalent
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 Certificate : FORMTEXT Please specify FFFFFFFF000000001400000000000E0050006C0065006100730065002000730070006500630069006600790000000000000000000000000000000000000000000000
FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0032003600000000000000000000000000000000000000000000000000 Some college or Associate's Degree
FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0034003000000000000000000000000000000000000000000000000000 Bachelor's Degree
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Master's Degree
FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Doctoral Degree
Field of Study/Additional Specialized Training: Business or closely related field
EXPERIENCE: Indicate the required and preferred (optional)amount and type of experience.
Required: Five (5) years of directly related administrative experience
SUPERVISORY RESPONSIBILITY (authority to hire, promote, or terminate): Indicate supervisory "scope" and list the number of employees supervised.
Direct: N/A
Indirect: N/A
Non-Employees: N/A
Schedule: Full-time Time of Day: Standard Hours: 40 Shift: Day JobJob Summary
Full Time
Hospital
$49k-61k (estimate)
05/26/2023
06/24/2024
massgeneralbrigham.org
MEDWAY, MA
>50,000
1994
$10B - $50B
Hospital
Related Companies
About Mass General Brigham
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nations ...leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
More
Show less
The job skills required for Administrative Coordinator include Administrative Support, Scheduling, Microsoft Office, Written Communication, Problem Solving, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
Similar Jobs
Popular Articles
