Job Title : Administrative Assistant Specialist

Location : Naples, FL 34117

Duration : 6 months (Possible ext)

POSITION SUMMARY :

With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.

RESPONSIBILITIES :

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following :

• Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and / or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on a spreadsheet, data base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations.
• Read mail, highlight action or important items, and attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments, and customers. Screen calls, respond to routine questions, and receive and / or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports.

Job Requirements :

• Three years related office experience or demonstrated ability to perform described responsibilities. HS Education.
• Ability to accurately type 55 wpm, where applicable.
• Must demonstrate effective verbal, written, and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

NOTE : The candidate Will be supporting Supply Chain. Client is looking for someone with very advanced Excel skills that will help us with data mining and setting up improved processes to assist in Supply Chain improvement.

Someone who can pull information from excel based data files and organize it into helpful process improvements that may include things like automatic emailing files to suppliers and inputting information back into our AMAPS system.

Taking an existing Excel based report and making it much more useful be eliminating fields and importing in other fields from different excel files.

Someone with very advanced Excel skills. Pivot tables, V looks ups, Creating Macros.

Last updated : 2024-04-27