Administrative Assistant
Minimum Qualifications Summary |
Certification & Education | - Bachelor’s degree required
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Experience Required | - Minimum 5 years’ experience
- Experience in the full range of administrative support services including communications, typing, printing, graphics, library or publication services, mail, records keeping/filing, forms, report preparation), expert knowledge and use of personal computer (PC)
- Experience preparing and editing technical or general documentation using software such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows, transcription of documents, data entry, and preparing and editing management support documentation
- Proven ability to perform support services such as visitor access control, answering telephones, receptionist, ordering and receiving office supplies and equipment, editing or maintaining technical, programmatic and administrative documentation and references in both paper and electronic versions, preparing travel documentation and coordinating travel arrangements, operation of reproduction equipment to produce large volumes of documents, courier service and mail service
- Strong ability to interact with diverse clientele, senior level managers such as medical, health care and technical personnel. Able to operate in wide latitude of independent action and is consulted as an expert in the field
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Job Objective
The purpose of this requirement is to support CDC in its effort to gather and analyze data from longitudinal pregnant people and infant surveillance and Birth Defects surveillance/registry systems, as well as provide services to support CDC activities related to neonatal abstinence syndrome to make use of existing state bio surveillance and other surveillance tools to improve voluntary, de-identified prenatal and newborn health data. Data may include opioid-related information before and during pregnancy to reduce risks associated with neonatal abstinence syndrome and optimize care.
Responsibilities
- Manage calendar for the Division Director, Deputy Division Director, and Branch Chief Office by setting, prioritizing, and managing meetings and travel
- Prepare, print, and provide to the Division Director, Deputy Division Director, and Branch Chief Office their daily and weekly itineraries
- Assist the property custodian by maintaining an accurate list of property and/or equipment for DBDID
- Reserve meeting and conference rooms for leadership
- Coordinate building evacuation reports
- Organize, coordinate, and copy meeting materials and travel information for the Division Director, Deputy Division Director, and Branch Chief and present to the CDC travel preparer
- Answer all calls and forward to appropriate team members for resolution
- Prepare daily information folders with personal calendar, copies of important e-mails, notes, daily presentations and associated documentation
- Coordinate meeting logistics for in person meetings (make calendar reservations using Microsoft Outlook Teams, Zoom, or other meeting platforms; help prepare agendas, make copies and compile meeting materials; secure needed supplies such as flipcharts, pens, notepads, etc.
- Take notes during meetings, review, edit and provide notes to the Division Director, Deputy Division Director, and Branch Chief
- Monitor and ensure office resources are working correctly (printers, copiers, etc.). Re-supply, call for service when needed
Education & Certification
Bachelor’s degree required
Work Location
Atlanta, GA (Eligible for telework with a requirement to be in the CDC office on the Chamblee Campus at least 1 day a week.)
About Lukos
Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies.
About Our Name: Lukos is ancient Greek for “wolf”. The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle.
"For the strength of the pack is the wolf, and the strength of the wolf is the pack."
At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays.
Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.