Responsibilities:

• Provide excellent customer service to tenants and vendors
• Conduct routine thorough, on-site property inspections to prevent/identify problems and coordinate with engineering team
• Help direct and oversee construction efforts encompassing tenant build outs and building improvements
• Evaluate service contract requirements, prepare specs, bid, negotiate and manage vendor contracts as directed. Adhere to Lincoln preferred vendor programs
• Track and ensure that all vendors and tenants have provided compliant certificates of insurance
• Manage the building staff, third party vendors and maintenance programs
• Monitor service contractors to ensure service is being delivered as per contract specifications
• Schedule and track all periodic testing of building systems such as elevators, fire life safety, water treatment, etc.
• Ensure the properties are in compliance with local and state agencies
• Respond to emergency issues
• Approve staff payroll, attend to union matters and scheduling
• Prepare, evaluate and negotiate contracts and purchase orders with vendors for maintenance, inspection and repair of building systems
• Approve and code property invoices
• Manage and monitor building work order system
• Prepare correspondence and communicate with tenants regarding building activities
• Produce correspondence and reports as requested by management
• Administer all tenant leases to assure full compliance with lease provisions
• Participate in the day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable in an accurate and timely manner
• Responsible for the preparation of budgets, accruals, reforecast and reporting budget variances
• Coordinate insurance requirements for property (tenants) and associated vendors/suppliers
Requirements and Qualifications:

• 3-5 years of commercial property management experience is required. Must have good knowledge of commercial real estate including a broad understanding of accounting, building maintenance, finance, leasing, legal, marketing, construction, and tenant relations
• PC literacy is required (spreadsheets). Ability to analyze and synopsize a monthly financial statement and prepare detailed budgets and operating forecasts. Ability to note deviations from financial plan, determine causes and to provide recommendations to the owner on needed action plans
• Strong written and verbal communications skills. Ability to understand and carry out industry specific written and oral direction. Positive, innovative approach to problem solving. Presents ideas in a clear, concise, understandable, and organized manner; negotiate, persuade, and modify opinion in order to reach the goals/objectives of the organization
• Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through
• Proficiency with MRI, Yardi, and Microsoft Office. Nexus experience is a plus.
• Ability to organize and coordinate work efficiently and to set priorities in a demanding work environment
• Ability to exercise judgment and discretion is critical to success. Must be professional at setting priorities and coping with competing demands
• Excellent time-management and general organization skills
• Previous supervisory experience is preferred
• Neat, professional appearance

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