Administrative Assistant Lighthouse Youth & Family Services has an immediate need for an experienced & professional Administrative Assistant to provide exceptional guest experience and support staff at our Dayton, Ohio Office .

This position is full-time, Monday, Wednesday, and Friday 9-5; Tuesday, Thursday 10 : 30-6 : 30, and flexibility to provide additional coverage as needed.

Our ideal candidate will possess a passion to enhance the client’s experience, have a professional attitude and demonstrate high-level initiative, sound judgment and decision-making skills.

Ability to interact positively with youth and families. Functions :

• Answers phone with a multi-line phone system and directs callers to the appropriate staff members. Takes messages and / or transfers calls to voicemail if intended party is unavailable.
• Serves as first point of contact for all visitors to the Dayton office.
• Data and entry and management for electronic health record.
• Assists in the monthly billing process.
• Receives, sorts and forwards incoming mail and deliveries daily. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Monitor visitors’ access and help maintain security awareness.
• Provide administrative assistance to director and staff members.
• Assists in the ordering, receiving, stocking and distribution of office / meeting supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating as needed.
• Perform other duties as assigned by the director.
• Ability to work and support a team to accomplish goals.
• Maintain professional boundaries and confidentiality of client information. Follow HIPAA rules and regulations.

Minimum Qualifications :

• High School Diploma or equivalent is required. Associate degree preferred.
• Must be 21 years of age or older.
• One (1) year of professional administrative / office experience required.
• Must have experience working with at-risk youth.
• Excellent interpersonal and written communication skills
• Strong customer service orientation, planning and organizational skills.
• Demonstrate strong Microsoft office skills.

Why Work with Lighthouse Youth & Family Services :

• Rewarding career - make a difference in the lives of youth!
• Top Workplace 2023 (https : / / www.lys.org / lighthouse-youth-family-services-named-a-winner-in-enquirers-2023-top-workplaces-award / )
• Work for a diverse, seasoned, and well-respected agency with engaged leadership team
• Competitive pay based on education and experience.
• Starting pay rates ranging from $17.00.
• Generous Paid Time Off (23 days prorated based on hire date) and Other Paid Leave Options (Holidays, FMLA, Bereavement and Parental Leave)
• Medical, dental, vision, including company paid life and long-term disability insurance.
• 401k Retirement Plan including company match (up to 6%)
• Tuition Reimbursement and Student Loan Reimbursement Benefit
• Department of Education’s Loan Forgiveness Program
• Employee Assistance Program
• Engaging Wellness Program
• Referral Bonus Program
• Licensure renewal reimbursement; paid training and professional development opportunities
• Ability to obtain internal supervision towards increased licensure.
• Paid assistance with obtaining Trauma-Informed Care certification.
• Casual dress

Last updated : 2024-05-25