Summary of Position

The administrative assistant is responsible for the administrative support for the Executive Director, Finance Director and Board of Directors with a variety of general office/clerical tasks.

Principal Duties and Responsibilities

* Provides administrative support for all Board of Directors activities, including coordinating board and committee meetings and communications; preparing and distributing agendas and meeting materials; recording and distributing minutes for assigned meetings; maintaining appropriate documentation and files and ordering refreshments/meals for Board meetings.

* Assists with implementation of the marketing plan, including preparing creative and professional presentations, brochures, scripts for advertisements, newsletters, posters and other marketing and promotional materials; works with advertising and promotional vendors; maintains photographic files and releases for marketing purposes.

* Schedules and coordinates meetings, events, interviews, appointments, travel and lodging and activities for the Administrative team. Schedules and coordinates All Staff and other departmental/employee meetings.

* Assures that revision of administrative policies and procedures occur according to designated schedule; maintains updated an archived policies and procedures for the purposes of retention and distribution on the shared drive.

* Creates and maintains accurate administrative files, databases, and other documents as necessary

* Provides consistent communication to the Executive Director and/or the Finance Director to ensure that information and materials are provided to complete task and to give clear updates on assignments (both pending and completed).

* Maintains confidentiality with departmental, employee and patient information.

* Performs support duties for administrative office including screening and distributing incoming and outgoing mail and faxes, making copies, maintaining an inventory of supplies and forms and ordering supplies as needed.

* Responsible for performing other duties as assigned.

Required Skills or Abilities

* Ability to strongly embrace and personify the mission of the CHCGD

* Excellent customer relations skills

* Ability to organize and prioritize work appropriately

* Ability to deal with highly confidential information.

* Clerical skills acquired either through experience or through academic training

* Requires experience and demonstrated abilities for working in a multi-cultural, fast-paced setting

* Ability to collaborate and interact with a diverse group of health care professionals

* Must be able to assume responsibility without direct supervision

* Maintains professional appearance and demeanor.

Required Knowledge, Experience or Licensure/Registration

* Associates Degree and one (1) or more years performing office related duties.

* Proficient in MS Office applications, including Word, Power Point and Excel