Description

Lido Advisors is seeking a dynamic and organized Office Administrator to join our team. As a vital member of our esteemed financial advisory firm based in Century City, you will play a key role in ensuring the smooth operation of our offices. The successful candidate will thrive in a fast-paced environment, exhibit exceptional professionalism, and contribute to a collaborative team atmosphere. As our Office Administrator, you will coordinate all front desk responsibilities, exemplifying a high level of customer service, office presentation and provide support to our marketing, human resources, and operations teams.

Responsibilities

· Welcome and announce visitors with courtesy and professionalism.

· Manage incoming phone calls, screening, and forwarding to the appropriate executives.

· Oversee ordering, setup, and cleanliness of conference rooms and the kitchen for client and staff meetings.

· Coordinate mail and package deliveries, ensuring efficient sorting and organization.

· Handle various clerical duties, including but not limited to filing, scanning, photocopying, and faxing. 

· Assist in ad hoc projects for the Human Resources, Marketing and Operations teams. 

· Manage relationships with suppliers and vendors across multiple offices.

· Maintain inventory and oversee supply orders.

· Assist with various administrative tasks to ensure the efficient functioning of the office.

· Obtain a Notary license within six months of employment and provide notarization for documents as required. 

Requirements

· High school diploma or Associate’s Degree preferred.

· Notary license preferred; support will be provided to obtain the license within the first six months of employment. 

· Demonstrated a high level of professionalism.

· Proficiency in Microsoft Office Suite, with a strong emphasis on Excel. 

· Strong organizational skills, ability to multitask, prioritize, and work effectively under pressure. 

· Resourcefulness and proactive problem-solving skills.

· Dependability, reliability and the ability to handle confidential information with discretion. 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other class protected by federal, state, or local law. In addition, we do not discriminate against qualified applicants with arrest or conviction records. 

The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. The range below is an estimate and may be modified in the future.