Dealership:

Suburban Subaru

Automotive Office manager position job duties would typically include but not be limited to maintaining the financial books and records including month-end closing of a dealership, reviewing, and reconciling certain dealership general ledger accounts (i.e., schedules), contracting the purchase and sale of vehicles, and other required regulatory and contractual documents.

They would form a strategic business partnership with key dealership leaders including but not limited to the General Manager (GM). They would frequently work with Dealership and Shared Service personnel to maintain the control environment.

This position typically reports to either a Business Manager II, Business Manager III, Area Controller, or Platform Director.

Responsibilities

Responsible for their assigned store’s accounting books and records which that include but is not limited to:

• Review for accuracy the store’s MIS financials.
• Ensure a timely and accurate month-end closing.
• Review and/or have responsibility for all Schedules to ensure accurate and timely accounting.
• Review, investigate, and resolve SAR exceptions promptly.
• Ensures regular reviews of operational income statements, GL activity, supporting schedules, and balance sheet accounts.
• Periodic review of controls and financial records for fraud prevention
• Ensure that all accounts receivables are collected on time to minimize write-offs.
• Oversight and audit of daily bank postings
• Review the assigned store bank account reconciliations for any discrepancies, errors, or aged items.
• Review and/or prepare store payroll registers for accuracy and timeliness.
• Review and/or prepare store accounts payable for accuracy and timeliness.
• Conduct periodic physical inventory of vehicles.
• Facilitate the periodic detail register to general ledge parts inventory (“book-to-pad” reconciliation).
• Assist LAD Shared Services for the accurate reporting of the store’s Fixed Assets.
• Review, investigate, and resolution of issues of acquired vehicles (Inbound) for timely and accurate Title and Registration work.
• Review, investigation, and resolution of issues of sold vehicles (Outbound) for timely and accurate Title and Registration work.
• Develops and maintains a positive relationship with Operations Leaders including assigned store General Manager (GM) in day-to-day accounting and store functions.
• Ensure dealership is operating within LAD financial policies, procedures, and internal controls.
• Assist the GM in the efficiency and profitability of the assigned store including participating as a contributing member of the store’s Management team.
• Manages a staff of from 2 to 10 individual contributors whose functions may including, Dealership Accountants, Dealership Specialists, Dealership Accounting Coordinators, and Title & Registration Specialists.
• Assist in the hiring, training, performance management. and on-going employee development of their assigned staff.
• Understand manufacturers key business objectives, business practices, and dealership support programs to ensure proper accounting including but not limited to the accurate and timely submission of all required document, billing requirements with an emphasis on warranty claims incentive programs, and other invoices, required manufacturer reports, and recording of liabilities. Work with the assigned store GM to achieve results and work to ensure that both the store and the LAD Shared Services team is following all program rules and deadlines.
• Exercise independent judgement and decision making occasionally.
• Have approval authority for moderate (<$40K) financial transactions.
• Have responsibility for the annual budget of their assigned area of responsibility of up to approximately $8MM in annual payroll and expenses.
• Have responsibility to support a store with annual revenue of up to approximately $200MM.
• Participate in Mergers, Acquisitions, and Divestitures as needed.

Skills and Qualifications

• Strong attention to detail
• Sense of urgency
• Excellent communication
• Strong grasp of accounting process and reconciliation
• Ability to quickly review, research and if necessary, resolve variances
• Ability to offer solutions or recommendations based on analysis and interpretation of financial results
• Ability to partner with Dealership leadership to drive financial results
• Bachelor’s Degree in Accounting, Finance, or 3 years commensurate dealership accounting experience (required)
• Experience driving business results through financial interpretation (required)
• Experience leading teams (preferred)
• Auto Industry Experience (preferred)

We offer best in class industry benefits:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.