Administrative Assistant to the Superintendent

Job Description

We are seeking an experienced Administrative Assistant to provide comprehensive support to the Superintendent. This position requires a bachelor's degree in business administration and 2 years of relevant experience. The duties of this role are highly confidential and require a broad and comprehensive knowledge of the organization's policies, procedures, and practices.

Responsibilities:

Maintain the Superintendent's calendar, anticipating needs and preferences of staff

Coordinate activities and meetings with multiple departments, the public, and outside agencies

Keep the Superintendent informed of appointments, priorities, and deadlines through multiple channels

Prepare and distribute PAC and board agenda packets and correspondence

Attend meetings, take minutes, and ensure proper distribution

Maintain confidentiality in all matters pertaining to staff, students, and parents

Serve as a liaison between the Superintendent and employees, the public, districts, SELPAs, Finance, and other outside groups

Provide general and specialized information and assistance to staff, students, and parents, requiring judgment, tact, and sensitivity

Create, track, and update various confidential documents, reports, and spreadsheets

Prepare student and staff reports as requested, in an accurate and timely manner

Attend all meetings and take meeting minutes

Enter and complete various functions on multiple software platforms used by the school

Manage all financial and confidential files, ensuring they are up to date and organized

Receive and send requested items or updates to various departments in a timely manner

Manage the Superintendent's drive and check for accuracy and completion of documents and records

Send correspondence as necessary to parents, public agencies, or other school districts

Communicate with department managers, providers, and other staff regarding deadlines, meetings, new students, updates, and other information to ensure compliance with policies and procedures

Identify, manage, and record all staff and student data in the district

Provide resources to parents and staff while maintaining confidentiality

Communicate with the Fresno County Office of Education on regarding data requests and attend meetings as needed

Cover front desk personnel as requested, answering phones, greeting visitors, and assisting with multiple tasks

Assist in the coordination and/or planning of specified events or projects as needed

Attend LCAP trainings and help prepare LCAP documentation

Receive, organize, and distribute supplies, curriculum, marketing, and business materials

Qualifications:

Bachelor's degree in Business Administration

2 years of relevant experience

Exceptional organizational and time management skills

Proficient in Microsoft Office Suite and various software platforms used by the school

Excellent communication and interpersonal skills

Ability to work independently and collaboratively, with the ability to prioritize and initiate solutions

Discretion, judgment, tact, and poise in handling highly confidential matters

There will be three (3) phases of interviews. The first phase will be a Zoom meeting, the second phase will be in person and the third phase will be a task based interview.

You must pass a fingerprint clearance to be employed at Kepler Neighborhood School.

You must submit a TB test and CPR & First Aid Certificate.

Job Type: Full-time

Pay: From $52,200.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Weekends as needed

Ability to Relocate:

• Fresno, CA 93721: Relocate before starting work (Required)

Work Location: In person