Small and growing CPA and Wealth Management firm is looking for a bookkeeper and administrative assistant. Candidate should have high level of professionalism and customer service to support daily activities of the firm.

Position Overview

Bookkeeping functions:

• Record transactions in QuickBooks and reconcile to various statements
• Full charge accounting cycle from AP, AR, invoicing and prepare journal entries
• Retrieve and record payroll reports from various payroll third party providers.
• Prepare quarterly and annual payroll filings
• Input client data into tax software
• Prepare and analysis on Excel spreadsheet

Administrative Assistant Function:

• Interact with clients by telephone and in person to answer questions, take information, complete new account applications and/or fund transfer requests, schedule client meetings for advisor, etc.
• Act as liaison with financial institutions, such as broker-dealer, custodian institutions, mutual fund companies, money managers, and insurance companies.
• Initiate, track, and expedite new account processes, fund transfers, and trades.
• Process brokerage/insurance paperwork, correspondence, and performs marketing and data analysis.
• Review all applications to ensure they are accurate and complete (“in good order") prior to transmittal.

Required Knowledge & Skills

Requirements

• Accounting or bookkeeping: 3 years.
• Excellent written and verbal communication skills required.
• Strong interpersonal and client servicing skills required.
• Bachelor degree in business or related studies required.
• 2-5 years of prior administrative/ sales support experience required.
• Series 7 & 66 strongly preferred.
• Financial Services industry experience preferred.

Skills

• Extensive experience working with QuickBooks
• Strong initiative with high degree of organization and attention to detail.
• Must have the ability to handle multiple and changing priorities in a fast-paced environment.
• Must be computer literate and proficient with Word, Excel as well as email and the Internet.
• Must be resourceful and a quick learner; familiarity with financial and marketing databases a plus.

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Expected hours: 20 – 40 per week

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Bookkeeping: 2 years (Required)

Work Location: In person