Description

Johnson Barrow is seeking a Project Coordinator/Administrator, with the opportunity for future growth into a project management role. This position’s primary responsibilities include administrative and customer service duties associated with commercial Heating, Ventilation and Air Conditioning (HVAC) and Controls project coordination. This person will receive and process orders, proactively identify opportunities to improve our service and make recommendations accordingly. Success in this position is determined by a willingness to learn and implement new strategies.

Primary Responsibilities:

Project Management

• Document Management & Field Coordination
• Review Design Documents
• Communicate with Subcontractors
• Order materials as needed

Administration

• Communicate effectively, both verbally and in writing, with contractors, customers, and internal team. Be consistent and fair in all matters. Maintain consistent communication with related Project Team members
• Complete order entry or quote preparation of commercial HVAC equipment using manufacturer's software
• Coordinate with factories/ manufacturers to ensure on-time delivery of product
• Proactively identify opportunities to improve the flow of product and process
• Work with key personnel to optimize our costs and customer service
• Maintain project expenses within approved budgetary constraints by utilizing P.O. system.

Record Keeping

• Monitoring and management of collected/stored project data
• Maintain updated project records and documents
• Provide accurate and timely updates on assigned project tasks
• Complete audit reports, record updates on ongoing project and maintenance updates

• Ensure the accurate documentation and tracking of project schedules and progression.
• Assist in generating scopes of work, both for projects and vendor agreements.

Incidentals

• Source new and alternate vendors as needed
• Coordinate travel of Project Team for site visits as needed
• The primary function of this position is to assist the Project Team; basic tasks and responsibilities may change as deemed necessary.

Qualifications

• Creative problem solver with the ability to resolve conflicts and determine a path forward
• Ability to prioritize tasks in order of urgency
• Excellent communication and customer service skills
• Self-starting, dependable, accepts ownership, drives own goals/performance
• Ability to learn and interpret technical and contractual language
• Demonstrate initiative, personal awareness, professionalism, and integrity and exercise confidentiality in all areas of performance.
• Project a professional image and demeanor.
• Understand, apply and comply with all company policies and procedures.
• Knowledge of the following software/programs is beneficial: Excel, Smartsheet, Microsoft Teams, basic CRM (customer relationship management) software knowledge

Salary: $85,000 - $120,000

Johnson Barrow is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, religion, sex, sexual orientation, disability, protected veteran status, age, or any other legally protected status. For individuals with disabilities who would like to request an accommodation, please contact careers@jbarrow.com.