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East Harlem Council for Human Services, Inc.
New York, NY | Full Time
$48k-60k (estimate)
1 Week Ago
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The Parish of St Vincent Ferrer and St. Catherine of Siena
New York, NY | Full Time
$53k-67k (estimate)
1 Month Ago
P
Administrative Assistant
$53k-67k (estimate)
Full Time | Business Services
1 Month Ago
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
JLL is Hiring an Administrative Assistant Near New York, NY
ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.
Acts as a gatekeeper, first point of contact and resource to the facilities management team and client.
Interacts with client and all levels of management and staff.
Performs complex clerical and administrative work, involving independent judgment and discretion, necessary to manage the workflow of all ticket management, invoice processing and certificates of insurance with an understanding of priorities/
Plan and coordinate meetings (logistics, prepare meeting materials/documents)
Prepare and submit expense reports with detail and accuracy.
Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
Create and maintain detailed real estate documents requiring high levels of accuracy
Serve as an information resource by conducting research, assembling data, and performing special projects
Maintain and update various SharePoint sites.
Provide informational assistance by directing telephone traffic and greeting clients
Provide cross-functional backup to administrative staff as needed
Participate in regular administrative staff meetings
Perform other related assignments as business may dictate
ADDITIONAL DUTIES and RESPONSIBILITIES for this role include:
Assists in the development, revision and implementation of property manuals and operating procedures.
Provides informational assistance by directing FM Help Desk telephone traffic and all general building inquires.
Provides cross-functional backup to administrative staff as needed
Participates in regular administrative staff meetings
Performs other related assignments as business may dictate
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A successful candidate will possess the following qualifications:
Illustrate leadership skills and interpersonal skills with his/her associates and Goldman Sachs
Possess outstanding written and oral communication skills
Applicable financial and accounting knowledge of commercial property management
Be able to strategically analyze and implement.
EDUCATION and/or EXPERIENCE
College Degree or advanced degree. Minimum of three (3) plus years of proven related management abilities within the industry.
Three (3) to five (5) plus years working within the commercial property management industry with similar requirements.
LANGUAGE SKILLS
Ability to produce well-written reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, client, customers and the general public.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Acts as a gatekeeper, first point of contact and resource to the facilities management team and client.
Interacts with client and all levels of management and staff.
Performs complex clerical and administrative work, involving independent judgment and discretion, necessary to manage the workflow of all ticket management, invoice processing and certificates of insurance with an understanding of priorities/
Plan and coordinate meetings (logistics, prepare meeting materials/documents)
Prepare and submit expense reports with detail and accuracy.
Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
Create and maintain detailed real estate documents requiring high levels of accuracy
Serve as an information resource by conducting research, assembling data, and performing special projects
Maintain and update various SharePoint sites.
Provide informational assistance by directing telephone traffic and greeting clients
Provide cross-functional backup to administrative staff as needed
Participate in regular administrative staff meetings
Perform other related assignments as business may dictate
ADDITIONAL DUTIES and RESPONSIBILITIES for this role include:
Assists in the development, revision and implementation of property manuals and operating procedures.
Provides informational assistance by directing FM Help Desk telephone traffic and all general building inquires.
Provides cross-functional backup to administrative staff as needed
Participates in regular administrative staff meetings
Performs other related assignments as business may dictate
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A successful candidate will possess the following qualifications:
Illustrate leadership skills and interpersonal skills with his/her associates and Goldman Sachs
Possess outstanding written and oral communication skills
Applicable financial and accounting knowledge of commercial property management
Be able to strategically analyze and implement.
EDUCATION and/or EXPERIENCE
College Degree or advanced degree. Minimum of three (3) plus years of proven related management abilities within the industry.
Three (3) to five (5) plus years working within the commercial property management industry with similar requirements.
LANGUAGE SKILLS
Ability to produce well-written reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, client, customers and the general public.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$53k-67k (estimate)
POST DATE
03/20/2024
EXPIRATION DATE
04/12/2024
WEBSITE
us.jll.com
HEADQUARTERS
SAINT LOUIS, MO
SIZE
>50,000
FOUNDED
1997
CEO
JAMIE L LIPPERT
REVENUE
$10B - $50B
INDUSTRY
Business Services
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