Responsibilities:

· Maintain electronic and hard copy filing, record keeping, and records management systems including but not limited to vehicle registration, acquisitions, assignments, operations histories, inventory and vehicle and equipment disposals.

· Respond to inquiries and requests for information regarding various operational and maintenance issues and procedures.

· Provide support for Parts Inventory and local and national level. Shipping of outbound packages for department.

· Monitor flow of Maintenance related invoices, checking for accuracy, and entering the information into our Fleet Maintenance software, meeting stated deadlines.

· Track and process warranty claims, recalls, and campaigns as they relate to Fleet Assets

· Provide other general administrative support, input, planning to assist in the efficient and economic operation of the Fleet Maintenance Department.

· Assist Regional Fleet Manager with special projects and arrangements.

· Perform general office duties including but not limited to ordering supplies, performing basic bookkeeping work, and sorting and distributing mail.

Job Requirements:

• Requires education generally equivalent to successful completion of 4-years of high school or equivalent plus some additional specialized training.
• Requires a minimum of three years of prior administrative experience.
• Requires the ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate related required actions to a broad audience.
• Requires strong teamwork and flexibility to accomplish goals and department deadlines.
• Requires strong customer orientation in interacting with and resolving issues in a timely, professional and positive manner.
• Requires knowledge of and the ability to use a variety of standard office equipment such as a 10-key calculator, telephone, and computer and printer.
• Requires knowledge of computer software such as Microsoft Office Suite, with a strong background in Excel. Knowledge of TMT Transman software is a plus.
• Prior knowledge of commercial vehicle maintenance is preferred but not required.

Job Type: Part-time

Expected hours: 20 per week

Pay: $18.00 to $20.00 per hour

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