Job Summary:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing office operations, and ensuring efficient day-to-day functioning of the office. The ideal candidate will have excellent communication skills, strong organizational abilities, and a customer service-oriented mindset.
Duties:
- Greet and assist visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information to callers
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain office supplies inventory and place orders as needed
- Assist with scheduling appointments and maintaining calendars
- Perform general clerical duties such as photocopying, scanning, filing, and data entry
- Assist with proofreading documents for accuracy and completeness
- Provide customer support by addressing inquiries or directing them to the appropriate person
- Assist with organizing meetings, conferences, and other events
- Support office management by coordinating office maintenance and repairs
Requirements:
- Previous experience as an office assistant or in a similar administrative role is preferred
- Proficient in computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management software
- Excellent phone etiquette and strong customer service skills
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy in completing tasks
- Ability to work independently as well as part of a team
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
If you are looking for an opportunity to contribute to a dynamic team in a fast-paced environment, please submit your application for consideration.