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Summary:
Administrative Assistant
Job description:
Contractor administrative assistant duties:
1. PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.
2. VOICEMAILS – Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.
3. GUESTS/VISITORS/CAMERAS – Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.
4. CONTACT LISTINGS – Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.
5. PACKAGE DELIVERIES – notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
6. COPY ROOMS – maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
7. SCANNING – scan old paper files into an online electronic software system.
8. VALIDATE PARKING – validate garage parking tickets when appropriate, via an online electronic software system.
9. MAINTENANCE REQUESTS – Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the AA by staff.
10. IDHS CONFERENCE ROOMS – Maintain and update our IDHS conference room reservations via Outlook Calendar.
Possible future additional duties for a qualified applicant.
Job Type: Contract
Pay: $19.00 - $20.00 per hour
Benefits:
Schedule:
Education:
Experience:
Work Location: In person
Contractor
IT Outsourcing & Consulting
$44k-56k (estimate)
05/01/2024
08/28/2024
infinite-usa.com
CEDAR RAPIDS, IA
25 - 50
1997
Private
NITA INANI
$5M - $10M
IT Outsourcing & Consulting
Infinite Computing Systems provide innovative custom software solutions and IT services to business and government agencies.