19 Administrative Assistant Jobs in Billings, MT
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Administrative Assistant
$40k-51k (estimate)
Full Time | Scientific Services
8 Months Ago
Impact Solutions is Hiring an Administrative Assistant Near Billings, MT
ADMINISTRATIVE ASSISTANT
28-32 Hourly Weekly - Monday- Thursday
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The Administrative Assistant will provide support to our managers and employees, assist with daily office needs and manage our company’s general administrative activities.Responsibilities
- Answer and direct phone calls and take messages
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes, forms and prepare Thank-You notes
- Daily updating of pending ledger
- Assist in the preparation of regularly scheduled reports
- Update and maintain filing system
- Maintain current client account statements (bank account changes, address changes, beneficiary changes, business files, etc.)
- Set-up new business files (applications, client information, copy of Driver’s License, log sheet, etc.) and enter to RedTail
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Requirements and skills
- Proven experience as an Administrative Assistant
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Experience with RedTail or similar software preferred
Job Summary
JOB TYPE
Full Time
INDUSTRY
Scientific Services
SALARY
$40k-51k (estimate)
POST DATE
09/28/2023
EXPIRATION DATE
06/19/2024
WEBSITE
impact-solutions.co.uk
HEADQUARTERS
GRANGEMOUTH, SCOTLAND
SIZE
25 - 50
FOUNDED
2002
CEO
KEVIN ROSS
REVENUE
<$5M
INDUSTRY
Scientific Services
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