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LOMOD Administrative Assistant

$51k-64k (estimate)

Other | Public Administration 2 Weeks Ago

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Housing Authority of the City of Los Angeles is Hiring a LOMOD Administrative Assistant Near Los Angeles, CA

Job Description:
This position reports directly to the Department Supervisor and indirectly to the Department Manager. This position is non-supervisory and with no direct reports. This position provides support in performing day-to-day tasks. Provide administrative support for Contracts, Compliance, and Voucher departments. Enters and processes data into various automated software systems.

Essential Functions:

Clerical/Administrative duties including but not limited to: Filing, making copies, processing mail, answering phones, preparing and mailing or emailing correspondence to owners/agents and Housing of Urban Development (HUD);
Conduct intake and log all owner submissions received electronically or via hard copy;
Maintain, input and log every step of each process with accuracy;
Enter data into the appropriate HUD data systems;
Scan and preserve documentation in an online filing system;
Ability to work under pressure of strict time frames and deadlines, as daily tasks can have financial repercussions;
Other duties as assigned.

Knowledge, Skills & Abilities:

Excellent oral and written communication skills;
Detail-oriented with excellent organization skills;
Competent with Microsoft Office products including of a variety of data processing and spreadsheet software as well as web browsers;
Experience with general office machines (multiple line telephone system, adding machine, keyboard (40 wpm), fax and copy machines);
Ability to accomplish multiple and stringent daily, weekly, and monthly deadlines even under significantly stressful situations;
Successful at multitasking and time management to a high degree;
Ability to work effectively when faced with frequent interruptions.

Minimum Qualification:

Associates degree or a minimum of two years administrative support experience in public service or support expansion. In addition, a basic knowledge of English composition, spelling, punctuation, and mathematics.

Special Requirements: Must possess a valid Class C California Driver's license.

APPLICATION PROCESS:

Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.

SELECTION PROCEDURE:Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.

HIRING INFORMATION:

All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.

DISABILITY ACCOMMODATION:

Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.

We are an Equal Opportunity/Affirmative Action Employer.

Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Please call NeoGov Toll-Free Applicant Support telephone line (855) 524-5627 if you forget your password, have application login problems or get an error message during the application process.