ABOUT THE ROLE

At Hopscotch Primary Care, we take a team approach to serve patient needs and provide the best care possible. Our goal is to provide the care each of us would want for ourselves or our family members, in the right setting, and at the right time. The Hopscotch accounts payable team is specifically responsible for managing vendor relations and ensuring clinic bills are paid accurately and on time.

As Accounts Payable Specialist, you will work in close partnership with and report directly into the Director of Accounting. You will partner with cross-functional teams to assist in streamlining current bill payment and expense reimbursement processes while providing requested ad hoc reports. You will also work externally with new and existing vendors to ensure they are properly set up within our expense management system and adequately prepared with 1099s for year-end tax filings. As a key player in strengthening the accounting foundation, you will be responsible for recognizing improvement opportunities within the accounts payable function and taking initiative to address shortfalls. You will also play a pivotal role in helping prepare supporting documentation that will accompany financial statements being distributed to external stakeholders.

WHAT YOU’LL DO 

Your responsibilities will initially include:

• Take ownership over the accounts payable (“AP”) function which is currently managed through a third party expense management system – Airbase.
• Review cash activity within management and corporate bank accounts to determine missing AP system-generated journal entries prior to month-end close.
• Prepare AP-focused ad hoc and/or recurring deliverables to corporate and market team members to support company-wide initiatives.
• Proactively communicate with the Director of Accounting on recurring responsibilities and project deliverables while requesting support where needed.
• Communicate regularly with human resources to ensure users within the expense management system are current (i.e., confirm new hires have been appropriately added to expense management system).
• Initiate conversations with new hires to introduce them to our expense management system and the functionality it provides.
• Regularly review corporate card purchases and ensure team members are complying with company policies.
• Communicate with and support external fiscal audits by pulling adequate documentation upon request and updating PBC files where necessary.
• Address sync errors within the expense management system and assist in clearing those errors within Hopscotch’s ERP – NetSuite.
• Review and maintain bill approval matrix to ensure team members are seeking appropriate approval for expense reimbursements.
• Support newly acquired clinics in transitioning to Hopscotch accounting policies and procedures involving but not limited to assisting with transitioning vendor invoicing, payment and procurement methods.

ABOUT YOU

We are looking for a motivated, mission-driven individual with:

• A drive to learn in a team-friendly environment.
• A desire to work within Healthcare across multiple sites.
• Experience with third-party expense management systems a plus.

Additional skills and capabilities required:

• Analytical mindset with the ability to effectively research discrepancies between expected and actual results driven by AP.
• Ability to dive into granular processes and detail when needed.
• Excellent written, verbal, and interpersonal communication skills.
• Track record of assimilating to fast-paced, ambiguous environments.
• Ability to build cross-functional relationships and manage projects across teams.
• Ability to be flexible and prioritize long-term, strategic projects and ad hoc, urgent requests effectively.
• Meticulous attention to detail and a commitment to delivering high quality and consistent work products.

From a cultural perspective, you:

• Create a culture of excellence, by bringing your best and encouraging the same from those around you.
• Put service to patients first and encourage the same of those around you.
• Take ownership and accountability for your work and for delivering results to patients.
• Assume the best in others and bring solutions to challenges with a focus on moving forward together.
• Show an active commitment to the team by collaborating and communicating proactively. 
• Demonstrate a dedication to continuous improvement, in clinical and cultural settings.