Overview

HGA is an award winning multi-disciplinary firm with a strong commitment to collaborative design solutions. We are currently seeking an experienced Administrative Assistant who can support our Sustainability, Design Insight Group, Allied Disciplines and Digital Practice groups. We are seeking someone who is agile and able to juggle multiple tasks and responsibilities simultaneously; someone with experience managing schedules for busy executives; someone with strong skills in organization and prioritizing; someone who is comfortable and confident interacting with diverse personality types; someone who enjoys working in a high energy, creative environment and who has excellent written and verbal communication skills, and consistent follow-through – crucial in our virtual environment!

HGA is both team-oriented and employee-friendly, and social activities are integrated into our office culture. We offer challenge, recognition and personal visibility with an opportunity to be part of some great projects.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Qualifications

Preferred candidates will have:

• Three or more years of administrative assistant experience or similar responsibilities.
• Strong editing skills, with knowledge of grammar and writing.
• Strong mastery of Microsoft Office, Word and PowerPoint. Excel proficiency desired.
• Outlook knowledge is essential, as this role is required to manage calendars and schedule meetings.
• Bachelors’ Degree, preferably in English, Business, Education, or Communications is desired but not required. Equivalent experience will be recognized.
• Proficiency in Adobe Acrobat required. BlueBeam Revu knowledge desired.
• Proficiency in InDesign desired.
• Knowledge of the architectural and engineering industry desired.