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Administrative Assistant

Minneapolis, MN | Other
Expired

Job Description

Overview

HGA is an award winning multi-disciplinary firm with a strong commitment to collaborative design solutions. We are currently seeking an experienced Administrative Assistant who can support our Sustainability, Design Insight Group, Allied Disciplines and Digital Practice groups. We are seeking someone who is agile and able to juggle multiple tasks and responsibilities simultaneously; someone with experience managing schedules for busy executives; someone with strong skills in organization and prioritizing; someone who is comfortable and confident interacting with diverse personality types; someone who enjoys working in a high energy, creative environment and who has excellent written and verbal communication skills, and consistent follow-through – crucial in our virtual environment! 

 

HGA is both team-oriented and employee-friendly, and social activities are integrated into our office culture.  We offer challenge, recognition and personal visibility with an opportunity to be part of some great projects.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Edits, formats, and distributes meeting minutes, reports, letters and other communications.
  • Manages individual and department calendars, scheduling meetings , both internal and with clients, and for learning opportunities with external vendors and in-house presenters.
  • Provides support for all individuals in multiple departments.
  • Schedules travel using our corporate vendor partner.
  • Coordinates conference registration and presentations and assists with leadership retreats.
  • Works collaboratively with other Administrative Assistants.
  • Processes expense reports.
  • Provides data input and report generation.
  • Qualifications

    Preferred candidates will have:

    • Three or more years of administrative assistant experience or similar responsibilities.
    • Strong editing skills, with knowledge of grammar and writing.
    • Strong mastery of Microsoft Office, Word and PowerPoint. Excel proficiency desired.
    • Outlook knowledge is essential, as this role is required to manage calendars and schedule meetings.
    • Bachelors’ Degree, preferably in English, Business, Education, or Communications is desired but not required. Equivalent experience will be recognized.
    • Proficiency in Adobe Acrobat required. BlueBeam Revu knowledge desired.
    • Proficiency in InDesign desired.
    • Knowledge of the architectural and engineering industry desired.

    Skills for Administrative Assistant

    The job skills required for Administrative Assistant include Scheduling, Microsoft Office, Verbal Communication, outlook, Leadership etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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    Career Path for Administrative Assistant

    The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.